Job description

Duties: Under the direct supervision of the Program Manager, the Administrative Assistant will provide administrative, clerical, and programmatic support to the Division Chair, Program Manager, and faculty associated with the Human Development Quantitative Methods Division.

The Administrative Assistant will assist the manager with: 1) administrative support for faculty, 2) recruitment and admissions, 3) admissions processing and enrollment, 4) admissions correspondence, 5) event-planning for activities as needed, 6) scheduling and preparing for meetings; taking minutes and distributing materials, 7) general Division correspondence and communication (faculty, student, alumni, applicants, staff, etc.), 8) organizing, maintaining, and updating Division files and records (both paper and electronic), 9) keeping an inventory and ordering supplies, 10) other administrative duties as required.

Qualifications: Bachelors degree preferred. Two to three years administrative/clerical experience in a college, university or academic setting preferred. HS diploma and at least 3 years of experience or equivalent combination of education and experience required.

Must have the ability to interact well with people of diverse backgrounds and cultures, and must be sensitive to the needs of faculty, students, prospective students and staff. Excellent written and oral (by telephone and in person) communication skills are required. Strong knowledge of MSWord, Excel, and Internet required. Willingness and ability to be trained on various computer application systems and software are required. The successful applicant will have excellent organizational skills, meticulous attention to detail, and the ability to carry multiple projects to completion simultaneously. Positive outlook and high energy levels are a plus. Knowledge of Penn systems desirable (e.g., SRS, Ben Buys, Penn in Touch).

Reference Number: 32-27192

Salary Grade: 024

Employment Type: Non-Exempt

Org: Education

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: X-Secretarial/Administrative




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 10/21/2017
Application Due: 10/21/2018
Work Type: