Duties: Provides research and administrative support to the Research Division of the Department of Radiation Oncology. Specific tasks include: Perform organizational duties and writing in the area of radiation oncology for use as supportive materials in grant applications and as website content. Assist with data organization and presentation for submission of new and noncompeting renewals of grants of the research division PIs. Supervise meeting organization, participant communication, and related duties; take, distribute and revise minutes at these meetings as needed. Maintain and update the schedules of the Director and Associate Director, including meeting planning as needed. Maintain FEDS CVs, bio-sketches and other support pages for the Director and Associate Director. Keep track of PMCIDs for research publications (needed for grant renewals) and submit to NIHMS. Contact PubMed, PMCID team, and individual Journals with issues. Keep division website up-to-date and edit/revise as requested by division PIs. Add events to department calendar (which is a direct feed to academic website).
Qualifications: The minimum of a High School diploma and 5 years of experience, or an equivalent combination of education and experience, are required. College degree or coursework is a plus. Excellent knowledge of Outlook Online Calendar system, Word processing and Excel-based spreadsheets. Strong interpersonal skills, able to adapt and perform under tight deadlines and fast-paced environments. Maintaining and updating CVs, based on databases and publications.
Preferred: Some experience in preparing and managing annual budgets, as well as assembling grant applications from NIH or other government and private agencies.
Reference Number: 40-26881
Salary Grade: 025
Employment Type: Non-Exempt
Org: RO-Radiation Oncology
Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Job Family: X-Secretarial/Administrative