Associate Director, Post Award
Position Number: 00102663
Primary Function of Organization Unit: The Office of Contracts and Grants oversees post-award administration for NC State University. Contracts and Grants staff supports department and college Research Administrators, faculty, and staff by managing the cornerstones of Post-Award Administration including: project ID setup, deposits, invoicing, letter of credit draws, accounts receivable, financial reports to sponsors, new award/attribute review, audit coordination, project modification request approvals, regulatory checklists, effort reporting and general compliance oversight.
Essential Job Duties: Reporting to the Director of Contracts and Grants, the Associate Director will serve in an administrative capacity by directing the Office of Contracts and Grants in partnership with the Director and an additional Associate Director. The Associate Director of Post Award will directly oversee the specialized financial activities of the Senior Fiscal Managers (4), The Strategic Partner Accountants (2), and the Fiscal Managers (11). The Associate Director will work with Contract and Grants leadership in the development of reports for the UNC General Administration and NC State's Senior Managers. He or she will effectively managing resources and coordinate with training managers for the development the staff's personnel skills and the professional growth necessary to achieve operational goals and objectives. The Associate Director may be called upon to provide oversight of office operations in the Director's absence and will serve as back up for the Director on University boards and committees including the Research Operations Council, University Research Committee, and Research Support Council. In addition, the Associate Director will direct the Contracts and Grants post award requirements of new award review, invoicing and letter of credit draws, financial reporting and prior approval requests review. Due to the additional responsibilities of addressing Research Administration compliance, the Associate Director of Post Award assists the Director with formulating policies and recommending policy revisions when University, State and Federal policies evolve or as events dictate. The Associate Director will provide guidance to Contracts and Grants personnel, principal investigators, and other campus representatives requiring guidance with interpreting agreement specific terms or issues relating to University, State, and Federal sponsored projects' expenses to ensure compliance with established standards. The Associate Director also directs the development and implementation of strategic training initiatives as they relate to the financial management requirements of NC State University Research Administration. The Associate Director supervises and provides daily oversight, training, and guidance to ensure the overall budgetary control and post award compliance with all federal, state, sponsor, and University regulations. These can include periodic review, analysis, and follow-up of sponsored award activities, budget analysis, cash management and accounts receivable follow-up, invoicing, financial reporting, and project close-out. Management of these functions requires thorough understanding of the administrative and financial systems that capture and track award information from receipt to closeout. The Associate Director will also be responsible for interviewing and hiring new accountant positions, known as Fiscal Managers. Additional understanding of the completeness and accuracy of award attributes are critical to timely reporting, proper management by the Fiscal Managers, and generation of internal/external reports upon which decisions are made and management relies upon.
Minimum Education/Experience: Requires post-baccalaureate credentials or a Bachelor's Degree in Accounting, Business, Finance or other related disciplines with 12 credit hours of accounting coursework, and 10 years of professional accounting experience with at least one year in a supervisory role; or equivalent combination of education and experience
Department Required Skills: - Advanced working knowledge of OMB Circulars A-21, A-110, A-133 and the Uniform Guidance. - Ability to identify, interpret and implement effective operating procedures to ensure compliance goals are met. - Strong technical skills with the ability to analyze, troubleshoot, resolve, and provide guidance on issues with ERP system(s) with regard to ledger 5 projects. - Demonstrated ability to develop and maintain professional working relationships in complex and/or difficult situations in order to achieve organizational goals. - Excellent analytical and verbal/written communication skills, attention-to-detail, and ability to mitigate/resolve complex, technical situations.
Preferred Experience, Skills, Training/Education: Preference will be given to candidates with Post Award Research Administration experience at a major research university and CRA/CPA credentials; knowledge of the University and State financial processes; PeopleSoft financial experience; strong computer skills including Word, Access, Excel and the Windows environment. Experience/knowledge of Governmental Accounting Standard Board and Cost Accounting Standards.
Necessary Licenses and Certifications: N/A
AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.