ADMINISTRATIVE ASSISTANT, ECONOMICS DEPARTMENT
Duties: The Administrative Assistant to the department will provide administrative support to 35 faculty members in the Department of Economics shared with two other administrative assistants under limited supervision. This administrator will use Concur to reimburse faculty for travel and supplies. Other responsibilities include, copying, mailing, creating purchase orders through Ben Financials for books and supplies, proof reading and distributing recommendation letters during our job market period. Must also manage workshop series each semester which includes arranging hotel and lunch/dinner reservations, disseminating their research to workshop attendees, arranging speaker schedules and reimbursing the speakers for travel expenses using PDA forms. Assists faculty hosting conferences, including outlining a budget with the faculty host, securing Penn onsite conference space, obtaining caterers, assisting in ordering and organization of all conference materials , make all necessary arrangements for guest speakers, and provide administrative assistance throughout conference from registration to closing events.
Qualifications: A high school diploma or GED and 3 to 5 years of experience or equivalent combination of education and experience is required. The ideal candidate should be comfortable with Microsoft Excel and Word (required). Concur and Ben Financial purchasing system (preferred). Knowledge of Penn chart of accounts (preferred). Excellent verbal and written communication skills are essential as well as a respectful attitude toward faculty, visiting faculty, staff and students.
Reference Number: 02-27114
Salary Grade: 024
Employment Type: Non-Exempt
Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Job Family: X-Secretarial/Administrative