Duties: Working closely with the APPC Director of Finance, the Business Administrator is responsible for assisting in all aspects of the financial management of the Annenberg Public Policy Center, a research and engagement center within the Annenberg School for Communication. Because the center is small, the Business Administrator needs to be able to wear many hats, work independently, and be willing to quickly learn whatever skills they lack coming into the position.
Under limited supervision, the BA oversees all accounts payable, accounts receivable, purchasing and payroll activity for the APPC, including supervision of one part-time business office clerical staff person and ensuring compliance with Penn's financial policies. Business office activity includes: purchase orders, travel reimbursements, petty cash accounts, procard purchasing, PDA forms, e-timesheet administration and approvals, and payroll. The BA provides accounting and budget support for APPC's Director, Director of Finance, area heads, and grant PIs; tracks budgets and expense detail for all grant, endowment, gift and operating funds monthly, including troubleshooting wayward charges and error correction via manual journal entry; and assists Finance Director with reports for the University budgeting process. The BA is also responsible for investigating, reviewing and managing all FRES, ISC and other central billing data and working with Building Administrator and IT staff to manage all building and IT equipment purchases, costs projections/reconciliations and asset inventories.
The position also administers a small portfolio of grants, including pre- and post-award activity and ensuring compliance with all sponsored projects procedures and policies (e.g. conflict of interest and subcontracting).
Qualifications: A Bachelor's degree and 3-5 years of experience or equivalent combination of education and experience is required. Experience with the Penn's BEN Financial and UMIS (payroll) systems strongly preferred. Experience with PennERA (grants) and Business Objects (financial reporting) systems desirable. Excel skills are a must, and familiarity with other office software programs (Word, Outlook, etc.) will be needed. Candidates must be able to handle multiple tasks simultaneously, work independently, prioritize intelligently, meet deadlines without fail, and follow-up on outstanding issues aggressively. Excellent email-writing, enthusiastic and prompt customer service, and well-developed interpersonal skills are desired. Ideal candidates will be flexible, organized, detail-oriented, accurate, and discrete.
Reference Number: 36-27032
Salary Grade: 026
Employment Type: Exempt
Org: Annenberg Public Policy Center
Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Job Family: D-Financial