ADMIN ASST A
Duties: Provide Administrative front desk support. Serve as initial department contact person by answering phones, directing inquiries to appropriate faculty or staff members and directing students and other visitors. Provide faculty and staff support for ongoing programs, meetings and events. Proof and update publications, articles, and reports utilizing Microsoft Office and Adobe Acrobat. Make deliveries to on campus buildings. Prepare express mail shipments and receive incoming packages and deliveries. Order and Monitor supply inventory. This position will serve as a back up for submitting reimbursements through the Concur Management System. Assist with seminar meetings and special events such as the Zell-Lurie Center meetings. Serve as a department liaison for facilities requests and all internal and external vendors and service providers. Assist with the Academic Term needs, such as Courseware, Wharton printing handouts, class list seating charts, exam handouts, set up student faculty luncheons (Dean's Office initiative for faculty and students to share ideas outside of the classroom) and copying and scanning. Also, responsible for archiving records through the University Records Center.
Qualifications: A High School Diploma or GED and 1 year to 2 years of experience or equivalent combination of education and experience is required. Excellent communication skills, ability to interact effectively with faculty, staff and students. Must have the ability to work with software systems and is proficient with Microsoft Office. Familiarity with Adobe Acrobat preferred.
Reference Number: 07-26948
Salary Grade: 023
Employment Type: Non-Exempt
Org: Real Estate
Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Job Family: X-Secretarial/Administrative