Translational Drug Discovery (TDD) Core Project Administrator

Gainesville FL
Oct 13, 2017
Institution Type
Four-Year Institution
Classification Title:

Research Administrator III

Job Description:

The Translational Drug Discovery (TDD) Core at UF is a component of the Clinical and Translational Sciences Institute (CTSI).  The TDD Core provides expertise and services in the development and implementation of bioanalytical techniques for novel lead compounds, as well as services and training related to animal models for assessment of pharmacokinetics (PK), pharmacodynamics (PD) and basic toxicology (MTD) of the lead compounds. In the future, we expect to expand our offerings within the core to cover a greater number of elements in this translational space, such as synthetic medicinal chemistry and target identification.

As the program progresses through its various stages, the Project Administrator must be able to adapt to changing demands. Leadership in project design, implementation, and customer support is essential to this role. The Project Administrator must be prepared to be involved in technical issues at a detailed level, especially during the program’s development stage. Technical aspects of the project role include those activities needed to develop and complete the project, and then implement the project in accordance with its design, controlling the project in order to assure the required quality of delivery.

During the program’s implementation stage, the Project Administrator will routinely track and report work flows and performance. The position must ensure that deliverables are being completed within the agreed-upon time scales, cost plans, and expectations of both the client and the program’s core directors. The groundbreaking nature of this program requires the administrator to confront new, unexpected problems in the program and be adept at resolving very complex issues. Duties include:

Fiscal Management - The Project Administrator will develop and manage financial systems through responsible stewardship of fiscal resources. A well-developed and informed understanding of the details of NIH grant funds and UF’s Cost accounting standards is essential to the Project Administrator position. The Project Administrator is responsible for the understanding and interpretation of financial reports to ensure all grant requirements are fulfilled. Coordinates budgets for external program support, including initiating collaborations with industry and other sponsors when appropriate. Determines and maintains the program’s fiscal requirements and makes budgetary recommendations for maintaining an operating budget. The Project Administrator will relay budgetary information to the TDD Core’s Laboratory Director on a regular basis. Will monitor TDD’s budget along with tracking every budgetary item to ensure NIH grant compliance. Creates specialized budget reports that incorporate many sources of funding for the program. Coordinates budgets for external program support, including initiating collaborations with industry and other sponsors when appropriate. Drafts annual reports and budgetary documents to the National Institutes of Health, including reports to the External Scientific Panel, to ensure continued funding of the program. Assists with searches for funding opportunities and grant writing. Works with CTSI fiscal team and Directors to ensure that the TDD Core operates within established budget.

Core Function Management - The Project Administrator will coordinate the strategic functions of the TDD Core and communicates regularly with faculty leaders in various departments/organizations to ensure success of the program. Attends all meetings, seminars and conferences to stay current in knowledge. Meets with the Directors as required to discuss program operations and other concerns. Works in collaboration the Laboratory Director with the reviews and provides guidance on development of SOPs and develops policies for the TDD Core. Provides guidance on the implementation of TDD policies and SOPs through weekly meetings and day-to-day communications with subordinates.

Customer Service Management - The Project Administrator will organize the TDD Core’s interactions with current and potential customers efficiently and effectively. Will be the main communications point between clients and the TDD Core Directors. Potential clients investigating the core’s services will contact the Project Administrator, who will then organize meetings, plan follow-ups, and determine next steps. This involves collecting client intake questionnaires, relaying important information between the investigators and the TDD team, and collecting the necessary metadata required for the implementation of services. Customers include general inquirers, on-campus researchers and faculty, pilot and feasibility investigators, vendors, and individuals seeking grant support. HIPAA certification is required, as sensitive protected health information (PHI) may be transferred at times.

Program Development, Support & Promotion - The TDD Core’s Project Administrator will help schedule meetings and agendas for the external and internal Committees. Will develop, maintain, and manage website content for the TDD Core. Will be the direct source of communication between the public and the Core’s principal investigators. Advises on publications related to activities performed by the TDD Core. Collaborates on marketing and strategic plans for increasing awareness about the TDD Core.

Administrative start-up activities - The Project Administrator will coordinate with CTSI Home, the TDD Core Directors, and the SECIM Director to execute start-up activities such as hiring, travel, general purchasing, designing business and service pipeline flowcharts, and implementing a Laboratory Information Management System (LIMS). Ensures that staff completes the appropriate training and certifications required to meet their job duties.

Event Management - The Project Administrator will be responsible for coordinating seminars, vendor visits, workshops, conferences, and other events with the ultimate goal of improving the public knowledge of the TDD Core’s services. Will be involved in all aspects of event planning and management, including registration, marketing, scheduling, budgeting, and negotiating with vendors and suppliers. 

Advertised Salary:

Salary will be commensurate with education and experience.  

Minimum Requirements:

Bachelor's degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience

Preferred Qualifications:
  • Master's degree in an appropriate area.
  • Proficiency in English, Microsoft Word and Excel.
  • Ability to work both independently and as a member of a team. Must be a self-starter, be flexible, and adapt to change. Skills in organizing resources and establishing priorities.
  • Experience in the drafting of reports, documents and correspondence for regulatory agencies, sponsor of the study, and for internal purposes to assist in the ongoing monitoring of the progress of the TDD Core.
  • Able to develop and maintain strong interpersonal relationships.
Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and list of references.

Application must be submitted by 11:55 p.m. (EDT) of the posting end date.

Health Assessment Required: No