Director, Office of National Boards and Exam Center
Director, Office of National Boards & Exam Center
Job Summary: Under the supervision of the Associate Dean for Assessment and Educational Development the Director, Office of National Boards & Exam Center has responsibility for overseeing the institution’s testing programs in accordance with the mission of the institution. In addition, the Director provides support for all aspects of student participation and student performance on the national board examinations (COMSAE, COMAT, COMLEX, USMLE, etc.).
Duties and Responsibilities
- Assist and support faculty and staff in the technical aspects of item writing especially regarding acceptable standards.
- Advises appropriate committees (e.g. Curriculum Committee) and trains faculty members on proper exam tagging for competencies, disciplines, etc.
- Develop and maintain up-to-date protocols to ensure best practices in exam creation (development, expectations, communication with faculty, etc.,)
- Facilitate exam development with Course Directors and faculty
- Develop, implement, and refine appropriate exam protocol/procedures (development, administration, troubleshooting)
- Communicate exam procedures with appropriate individuals/departments.
- Develop effective lines of communication with Course Directors, faculty, students, and administration
- Execute exam administration along with other Exam Center staff
- Coordinate with other departments (e.g. ASPIRE, Office of Assessment and Educational Development, Office of Preclinical, Registrar) related to exam development, reporting of grades, student counseling, etc.
- Track student performance and provide accurate reporting on data to other areas of the institution (e.g. reporting on students eligible for retests)
- Oversee the Test Assessment Subcommittee (TASc)
- Utilize TASc findings and course director/faculty feedback to develop and arrange items effectively for exam blueprints at the course level and across the curriculum
- Develop measures to provide students with useful feedback regarding exam performance
- Create and conduct faculty development sessions (e.g. faculty item writing workshops)
- Develop student workshops (e.g. question analysis, test taking skills, and student driven “practice quizzes”)
- Provide faculty and student orientation on exam procedures and exam software
- Assists in the creation and modification of institutional policies and procedures related to examinations
- Provide orientation and information to students as candidates for COMLEX Level 1 and Level 2- CE.
- Track student performance on board prep and licensure exams
- Conveys information about COMSAE, COMAT, COMLEX, USMLE exams to appropriate individuals and groups
- Maintains a list of student resources and materials to assist students in their review for COMLEX Level 1 and Level 2-CE, as budget allows
- Oversee the administration of COMSAE and COMAT examinations; Analyze both class and individual performance on these exams and identifying students who may be unprepared for COMLEX or do not meet the designated level of performance
- Oversees the administration of practice exams to students preparing for COMLEX; analyzing participation in the practice exams and providing individual student feedback, if needed
- Counsel students who require guidance in their review for COMSAE, COMAT, COMLEX, USMLE, both students preparing for the first time and those who have failed
- In coordination with others, develop a review/re-education plan for students who have failed an exam
- Determine appropriate counselling strategies for at-risk students in preparation of Boards
- Oversee the Board/COMSAE/COMLEX Prep programs serving as the Course Director for the COMSAE Prep program.
- Track student progress in prep track programs; enforce consequences of failing exams
- Investigate appropriate COMLEX performance indicators based on in-house measures
- Coordinate and communicate with the Clinical Evaluation Center on COMLEX Level 2-PE preparation and performance
- Coordinate with appropriate Deans and Chairs on performance improvement for COMLEX Level 1 and 2- CE.
- Assists in the creation and modification of institutional policies and procedures related to COMSAE, COMAT, COMLEX, and USMLE examinations
- Provides and oversees the means to assess student competency for all on- and off-campus courses in Years 1, 2 and 3, as well as for assessment of the curriculum,
- Analyzes the results of student exam performance on a regular basis to provide a better understanding of student learning and preparation for national board exams (e.g. comparing course failures, GPA, MCAT scores, COMSAE results, COMAT results and other indicators to board performance)
- Assesses and advises faculty and administration on exam security for all protected exams in Years 1, 2, and 3,
- Maintains security of gradebooks and student performance data
- Serve as the administrator over local examination system including providing training, support, issue resolution, analysis, reporting, etc.
- Serve as the administrator over national exam systems pulling data and being a gatekeeper for who is approved/not approved to take exams
- Carries out supervisory responsibilities in accordance with the State’s policies and applicable laws. Responsibilities include interviewing, hiring recommendations, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems,
- Is an active member of the Dean’s Advisory Council
- Performs other related duties as assigned.
Education and Experience
Successful candidate will have an earned doctorate in Educational Measurement or other related fields or a terminal degree in an education related field. Experience in educational assessment and in medical education strongly desired. A combination of education and recent and relevant experience may also be considered.
This is a full time faculty position (state funded), within the Office of Assessment and Educational Development and is exempt for FLSA provisions regarding overtime. There is an excellent state benefits package including relocation. Salary and faculty rank is commensurate with education and experience. Not all activities of this position occur within the confines of an 8:00-4:30 schedule and will require regular evening and weekend scheduling. Some travel including overnight travel is required.
Applications are considered confidential. The search committee will begin its review of applications upon receipt. Final candidates are subject to employment and credential verification, reference and background checks.
For additional information contact: Leslie Bicksler, Associate Vice President of Human Resources at firstname.lastname@example.org.
WVSOM is a free-standing medical school nestled in the Allegheny Mountains. We are located in "America's Coolest Small Town" (Budget Travel Magazine 2011) just minutes from the famed Greenbrier® Resort, a Five Diamond hotel and spa and host of the PGA’s annual Greenbrier Classic. WVSOM brings over 40 years of history serving the health and wellness needs of the Greenbrier Valley, the state of West Virginia and beyond. The school’s small-town, rural community cherishes its connection with the college and our students are actively engaged in service outreach and support for over 40 non-profit organizations in this area. Additionally, WVSOM faculty and staff enjoy a vibrant cultural community, which features one of only four operating Carnegie Halls in the world, as well as the state professional theatre of West Virginia. Throughout the year, employees can enjoy live plays and musicals, a broad representation of visual artists, an annual chocolate festival, a flourishing literary series, and live music events within a historic preservation area featuring 19th century architecture, unique shops and dining, and limitless outdoor recreation. This one-of-a-kind environment brings together farmers and artists, lumbermen and world-renowned musicians, holistic physicians and thrill-seeking whitewater rafters in a diverse melting pot that is truly unique!
West Virginia School of Osteopathic Medicine is an equal opportunity employer and is committed to enhancing diversity among its faculty and staff.