Senior Sponsored Projects Accountant

Colorado Springs, CO
Oct 13, 2017
Institution Type
Four-Year Institution

Nature of Work

Monitors and manages post-award activities of sponsored projects as well as the establishment of project set-ups in the financial accounting system, account maintenance, invoicing, financial reporting, and some compliance monitoring.

Professional Field

Financial Accounting, Cost Accounting

Supervision Received

Program Director of Sponsored Projects Accounting

Supervision Exercised


Examples of Work Performed

• Set-ups of new projects in the PeopleSoft sponsored projects module to include verifying the appropriate budget lines used in PeopleSoft for sponsored projects by analyzing the terms and conditions of the approved agreement or contract.
  • Performs updates and maintenance of project information regarding sponsored projects in PeopleSoft.
  • Prepares sponsored projects monthly billing, ensuring billing meets the sponsor's requirements in delivery, attachments, and approved expenditures.
  • Determines the accounting process and billing guidelines to be used for Federal agencies, State of Colorado Departments, and other sponsoring agencies. The design of special forms or schedules may be required using Excel or Word.
  • Gathers and displays information to invoice and reports costs to the sponsors. The process often involves working with the principal investigator and the department administrator on special billing conditions and supplementary information requested.
  • Determines if expenditures posted to a project are allowable billed costs under the terms of the agreement subject to the OMB Circular A-21 and Uniform Guidance (UG), Cost Principles for Educational Institutions. Also determines what action to take if questioned costs are discovered. This requires working with the principal investigator, the department administrator and sponsor, as appropriate.
  • Determines and assigns attributes such as funding source, revenue type, expense purpose, cost center, billing types, and others based on knowledge of how these codes will affect reporting, billing, and monitoring of the grants or contracts.
  • Responsible for the bad debt collection on old projects and minimize any current bad debt by monitoring the aging report and sending out late notices in accordance with Sponsored Projects Accounting procedures. Corresponds with the sponsor when delinquent payments are greater than 60 days past due. Starts collection agency process when decision is made that the sponsor is uncollectible using University resources and methods.
  • Establish and monitor any cost sharing or matching in PeopleSoft based on the requirements of the sponsored project as analyzed.
  • Accumulates data and prepares a variety of financial reports to sponsors. This includes preparation of specialized financial status reports submitted to Federal, State, local agencies, and private sponsors. The position is required to be competent in using the electronic reporting systems unique to the various agencies and must compile statistical data and financial information from system-generated and ad hoc reports, as required by Federal, State, local, and other sponsoring organizations.
  • Perform project close-out procedures by analyzing financial data to ensure the project has conformed to terms and conditions of the project and is not in an overrun situation. If corrections are necessary, this position notifies responsible individuals of needed corrections that are allowable within the terms and conditions, then monitors for correctness.
  • This position is part of a training team with the Office of Sponsored Programs and Research Integrity to educate new PI's, research administrators, and any other interested parties in sponsored project rules and regulations that include UG.
  • Approves journal entries, requisitions, capital equipment purchases and PET's related to sponsored projects.
  • This position takes on an auditing compliance role to include monitoring and auditing projects for compliance against the UG and the sponsor's restrictions. Also includes auditing for allowable and non-allowable expenditures, applicable State and Federal rules and University of Colorado policies, accounting procedures, and other specific requirements for the project. Maintains detailed files.
  • Responds to university-wide inquiries regarding specific expenditures, reading of financial statements, and effort reporting.
  • Collaborates with the Office of Sponsored Programs and Research Integrity on extensions, contract specifics, and is the Accounting representative for monthly research administration meetings. Performs other duties, as required.

Knowledge, Skills, and Abilities

The accounting duties of this position include analysis and judgment that require sound knowledge or application of principles, concepts, and practices of various accounting fields such as financial accounting, accounting informational systems, and cost accounting. In addition, the duties require a thorough understanding of higher education accounting principles and how they apply to the various fund groups, as well as generally accepted accounting principles, Colorado State statutes, and the University's own fiscal policies and procedures.

Comprehensive knowledge and analysis of the OMB-A21, A-110 and Uniform Guidance is critical.

For the purposes of FLSA this position has been determined to be exempt from (not eligible for) overtime under FLSA.

Salary Range: $50,000.00 - $60,000.00

The University of Colorado, Colorado Springs offers a full benefits package. Information on University benefits programs, including eligibility, is located at

The University of Colorado is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.


Minimum Requirements

Requires a bachelor's degree in Accounting, Finance, or closely related field and 3 to 5 years of sponsored projects experience.

Preferred Qualifications

Experience utilizing PeopleSoft Grant Module.

SQL experience using a tool such as TOAD or SQL Developer.

Special Instructions to Applicants:• Position is open until filled. Applications submitted by October 31, 2017 will receive full consideration. • Applications submitted through email or surface mail will not be considered. Please apply at • Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. • Official Transcripts will be required upon hire.

Application Materials Required:Cover Letter, Resume/CV, List of References

Job Category: Finance and Accounting

Primary Location: Colorado Springs

Department: C0001 -- Colorado Springs Campus - 40101 - UCCS Controller's Office

Schedule: Full-time

Posting Date: Oct 12, 2017

Closing Date: Ongoing

Posting Contact Name: Brent Utoft

Posting Contact Email:

Position Number: 00400577