Administrative Support Assistant

Location
Tallahassee, FL
Posted
Oct 13, 2017
Institution Type
Four-Year Institution

Job ID: 42076

Full/Part Time: Full-Time

Regular/Temporary: Regular

Apply On Or Before: 08/01/2017



Department

Oglesby Union Student Activities Center

Responsibilities

Oversees the daily operation and customer service for the Student Activities Center. This includes the hiring of OPS and work study student staff, and customer service training, travel for Student Activities, assisting with RSO recognition process, purchasing of office supplies, making deposits, record expenditures and reimbursements for budgets, oversee locknetics swipe access, liaison to CTI for computers and software needs, cashing handling for various office programs, and ensuring policies and procedures are followed.
Provides administrative support for annual student organization registration/re-registration process; evaluates and makes procedural improvements.
Prepares and disseminates weekly updates of RSOs for offices and departments who provide resources and support specifically designed for them including SGA, Union Guest Services, and Union maintenance.
Communicates University and Union policies to student organizations.
Refers RSO members to University Resources, including faculty, staff, and other students.
Greets and provides organization and activities information to students, parents, vendors, and other visitors.
Provides administration/secretarial support (typing, preparation of travel and requisition forms, travel arrangements, work orders, etc.) for the Student Activities Center staff and programs. Oversees use of equipment, copier, computers, etc.
Makes revenue deposits for sales and other revenue streams
Assists with the interviewing, training, and scheduling of OPS/Workstudy students. Assists with the collection of Pay and Leave Reports, etc. for OPS and College Workstudy reviews for accuracy.
Maintains office files, supplies, & equipment. and other related duties as required.

Qualifications

High School diploma or equivalency and two years experience or a combination of post high school education and experience equal to two years.
Experience with customer service.
Ability to prioritize, organize and perform multiple work assignments simultaneously.
Computer skills to include experience with Microsoft Office Suite or comparable software.
Experience with basic filing practices to include numeric and alphabetic systems.
Knowledge of collection and/or cash handling procedures and ability to perform monetary transactions.
Ability to maintain accurate records and retrieve files from active or archive sources.
Ability to establish and maintain effective working relationships and communicate effectively verbally and in writing.

Preferred

Knowledge of and ability to interpret and apply related University policies, procedures, principles, and practices.

Pay Plan

This is an USPS (University Support Personnel System) position.

Criminal Background Check

This position requires successful completion of a criminal history background check.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf

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