Assistant Director - Student Services (TRiO Talent Search, Grant-Funded)

Oct 12, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Community College

invites applications for the position of:

Assistant Director - Student Services (TRiO Talent Search, Grant-Funded)

SALARY: $4,791.14 /Month
OPENING DATE: 10/11/17
CLOSING DATE: 11/27/17 04:30 PM

To provide a broad range of services in support of the assigned program. Assists in the planning, coordination, implementation, and delivery of assigned program services. Designs and implements recruitment and retention strategies. Actively cooperates with the program staff as well as participating school administration, teachers, counselors and staff to identify students and provide a comprehensive strategy for high school completion and postsecondary enrollment and attainment. Initiates, develops and maintains strong relationships with students to ensure student success. Responsible for understanding funding objectives, complying with federal and state regulations and with school and college policies and procedures. Makes positive contributions toward the continuous improvement of the assigned program. Demonstrates leadership to encourage and model a holistic approach to programming and student support. Actively collaborates with the director, target school administration and staff to identify and use innovative and engaging guidance and instructional practices to maximize student success and continually improve the assigned program. This job class is a classified administrator position and requires strong organizational, problem-solving, and decision-making skills. Promotes a positive atmosphere and facilitates cooperation and collaboration as a representative of the assigned program in interactions with the campus community and outside agencies and schools.

CLASSIFICATION:Range 15 on the Administrative Salary Schedule, 40 hours per week, 8:00 a.m. - 5:00 p.m., Monday through Friday, 10months per year,off-contract all of June and July. This is a Classified Administrator position with a default CALPERS retirement.

SUPERVISOR:Dean of Student Services or designee

BENEFITS:Holiday, vacation and sick time will be provided.Our competitive benefits package includes medical, dental, and vision insurance provided at a share of cost on a pretax basis and an employee assistance program (EAP).

Employees have the option to contribute to:
• Health Savings Account (HSA)
• 403(b) and 457 Retirement Plans
• Section 125 Plan including Flexible Spending Accounts (FSA) and Dependent Day Care Accounts
In addition, employees have the option to purchase:
• Disability Income Insurance
• Cancer Insurance
• Life Insurance
• Accident Only Insurance
• Critical Illness Insurance

For more information regarding Employment and Benefit Policies, please view theAdministrative Agreement - Appendix A. Please note that while employees accrue vacation their first six months, they cannot take vacation until after their first six months of employment.

• Provides guidance for assigned program, implementing specific activities and services to promote post-secondary enrollment, student success, and follow up and retention interventions;
• Coordinates events and services related to high school completion and transition to post-secondary education;
• Promotes the assigned program by involvement in various community and public school forums, boards, and committees;
• Coordinates and leads individual meetings and/or small group workshops for students, and occasionally parents, in such areas as adjustment to high school, goal setting, postsecondary admission requirements, study skills, SAT/ACT preparation and registration, financial aid, scholarships, financial literacy, career exploration, and assistance with postsecondary enrollment processes;
• Monitoring student academic performance and engagement in assigned program requirements, providing guidance and referrals to tutoring and available resources as needed;
• Responsible for identifying and actively recruiting qualified students, assisting students and parents with application paperwork, and making recommendations for final selection into the program;
• Plan, coordinate, and participate in field trips and campus tours;
• Develop, coordinate and conduct transition workshops and activities for students;
• Assist students in understanding academic requirements and in selecting and registering for courses;
• Develop student understanding and ability to navigate academic and college systems, including admissions, financial aid, assessment, counseling and college support programs;
• Inspire, motivate, gain trust and build confidence with diverse student populations;
• Assists in preparing announcements, newsletters, and other forms of communication regarding program-related events, activities, and initiatives for dissemination to college personnel and students;
• Oversee the creation and maintenance of student program-related records and contacts; follow proper paperwork and record keeping processes and adhere to all program deadlines;
• In collaboration with appropriate manager/supervisor, gather, review, and maintain student success data, make recommendations for implementing initiatives to promote student success, and identify tools including technology to track support services and outcomes;
• Understand and implement all processes necessary for achieving grant and funding objectives;
• Work collaboratively with college, high school and middle school teachers, counselors, and administrators and regularly collaborate with school district partners on referrals and student activities and records;
• Research and consult with college and community support services and organizations to identify available resources and address student needs;
• Assist in the selection, training, supervision, and evaluation of program staff;
• Serve as a dependable team member, utilizing strong organizational and time management skills including flexibility and resourcefulness;
• Participate in ongoing professional development activities, including webinars, trainings, and conferences; and
• Occasional evening and weekend work required.

• The K-12 California public educational system as well as community college, UC, CSU, and private postsecondary systems;
• General academic and financial assistance procedures;
• Federal, state, and district regulations and laws regarding assigned program goals and objectives, California Education Code, Title 5, and the Federal Education Rights and Privacy Act (FERPA);
• Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of K-12 and community college students;
• Specialized technical and administrative principles, practices, and procedures of the assigned program;
• Computer and applicable software programs including database, spreadsheet, and word processing software;
• Support service needs and resources for low-income and potential first generation college students; and
• Correct English usage, grammar, spelling, punctuation, and vocabulary for oral and written professional communication.

• Relate well and work effectively in a collaborative manner with all segments of the K-12 and college community;
• Plan, organize, and complete assignments with limited supervision, while meeting deadlines and specific program goals and objectives;
• Read, understand, analyze, and apply complex written materials. Research, compile, evaluate, and verify a variety of data and information;
• Interpret, apply, and explain rules, regulations, policies, and procedures of assigned program;
• Motivate and empower others, particularly youth from diverse and disadvantaged backgrounds;
• Communicate effectively in written correspondence and verbal presentations; and
• Exercise sound judgment in the security of confidential information and the determination of need for student referrals to professional and community services

• A valid California driver's license and evidence of appropriate vehicle insurance, based on DMV regulations.

• Bachelor's degree from an accredited college or university, preferably in education, social science, or a related field;
• Experience managing a caseload of students, working with individuals as well as groups;
• Demonstrated experience in building positive relationships, motivating and supporting low income and potential first generation students; and
• Experience developing and maintaining effective working relationships with school personnel.

• Significant experience in coordinating and implementing programs designed to assist
• students in post-secondary education;
• Demonstrated ability to provide administrative leadership in a culture that values
• consultation and collaboration; and
• Competency with data collection methodologies, data reporting programs, and service
• area outcomes as evidenced by appropriate courses in statistics and/or work experience
• in this area.

To be considered a candidate for an Administrative position, the applicant must submit ALL of the following materials:
• Online Application with the following materials attached:
• Cover letter addressing criteria listed in the position announcement
• Current resume and/or placement file
• College transcripts (unofficial will be accepted at the time of application)
Attention Internal Applicants:
• Internal candidates must alsosubmit all required materials to be considered.
• Internal candidates cannot attach evaluations OR letters of recommendation from administrators or Board of Trustee members.
After formal application has been made, all application materials will be screened.
• Interviews will be by invitation only.
• Interviews are held on campus. No Skype or Phone Interviews.
• The District does not provide expense reimbursement for those invited to initial interviews.
• The District does not reimburse for new hire moving expenses.

New Administrative Appointments will be placed at the step 1 on the Administrative Salary Schedule and will graduate to the next step on July 1st of the following year if they have rendered 6 months of satisfactory service, with subsequent steps annually thereafter to a maximum fifth step.

Salary placement would only be negotiable if the candidate held the same position with another community college and step 2 or 3 would be the maximum considered depending on the number of years of service.

The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

For full application instructions and position description, visit