Director of Finance and Administration

Oct 12, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Stanford University

Director of Finance and Administration

Job Number:

Stanford University School of Medicine, one of the top five research-intensive medical schools in the country, is actively recruiting for a dynamic candidate to serve as Director of Finance and Administration (DFA) for the Department of Chemical and Systems Biology With 12 faculty, 49 graduate students, and 44 postdoctoral fellows, the department seeks to advance biomedical science through molecular and quantitative approaches, focusing on basic science research and translating laboratory discoveries into new clinical therapies. The department is one of the premier systems biology departments in the country, attracting stellar graduate students and fellows who advance to positions as top scientists and academic leaders in their field. The department currently has an annual budget of $19 million.

This position reports directly to the Chair of Chemical and Systems Biology with a secondary reporting relationship to the School's Senior Associate Dean of Finance and Administration. The DFA provides leadership of all financial and administrative functions for the department including: budgeting and financial management, strategic planning, human resources, grant and contract administration, academic affairs, facilities/space, compliance, and safety. The DFA manages the department operations, establishes the administration's organizational structure and environment and has oversight for the administrative policies and procedures in the department.

This position is a key staff leadership position and responsibilities include:

  • Establish department's administrative mission and goals. Partner with faculty leadership on departmental affairs and represent needs and goals to internal and external parties. Streamline business processes and improve operational effectiveness. Develop business plans.

  • Analyze needs and recommend changes in staffing, facilities, health and safety compliance, finance, technology and administrative functions. Work with the Chair and Dean's Office regarding resources.

  • Responsible for overall fiscal wellness and financial operations. Develop and monitor consolidated budget; implement financial growth and sustainability strategies.

  • Manage staff in the day-to-day operations. Responsible for workforce planning, hiring and retaining staff, coaching and development of direct reports, and accountable for employee performance.

  • May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of policies and procedures.

  • Represent the unit's needs in regard to research and service facilities.

  • Oversee management of all students, fellows, and graduate program administration.

  • Interpret, implement and ensure compliance with academic and administrative policies and procedures.

    * - Other duties may also be assigned

    Bachelor's degree or the equivalent combination of education and experience and three years (minimum) of progressively responsible general managerial experience, including HR strategy/negotiations/change management; financial and budget preparation and oversight, as well as two years of supervisory experience.

    Strongly desire a Master's degree (Business Administration, Health Care Administration, Public Health or related field).


  • Demonstrated supervisory skills including conflict resolution.
  • Demonstrated experience implementing financial funding concepts and regulatory agency policies and guidelines. Working knowledge of grants and contract administration.
  • Strong knowledge of industry standards and/or regulatory requirements.
  • Demonstrated ability to identify and analyze all pertinent information/data to make and communicate decisions to meet the unit's current and future financial, research, academic and administrative needs.
  • Strong negotiation and effective interpersonal skills.
  • Ability to establish a culture of integrity within their unit and with those external to the unit.
  • Demonstrate to others that he/she is direct, truthful and credible.
  • Demonstrated skills as a receptive listener, influential and persuasive and seeks to understand the differing sides of each situation. Make decisions effectively and decisively.
  • Demonstrated expertise in business and management concepts.


  • Constantly perform desk-based computer tasks.
  • Frequent sitting.
  • Occasionally stand/walk, reach/work above shoulders, use a telephone, writing by hands, lift/carry/push/pull objects that weigh up to 10 pounds;
  • Rarely twist/bend/stoop/squat, sort/file paperwork or parts, lift/carry/push/pull objects that weigh 11-20 pounds.
  • Add or subtract physical requirements based on the requirements of your specific job. (remove this statement for posting)

    *- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    Job: Administration

    Location: School of Medicine
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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