Financial Analyst/ Research Administrator

Oct 12, 2017
Institution Type
Four-Year Institution

Stanford University

Financial Analyst/ Research Administrator

Job Number:


DEPARTMENT OF ANTHROPOLOGY: Reporting to the Department Manager in the Department of Anthropology, the Finance Analyst/Research Administrator is responsible for the financial activity for all department funds, including operating, designated, gift and endowment accounts. Assists with budget development and year end close activities. Reviews monthly and quarterly expenditure statements to ensure that charging is accurate and appropriate; performs web journal transactions as needed. Develops reports and implements account allocation strategies for expenditures throughout the fiscal year. There is a large research management component to the job. The Administrator is responsible for research administration for all grants and contracts: budgeting and proposal development and submission, set-up of new PTAs, monitoring and reporting for all accounts, and initiating closeout. In conjunction with faculty, assists in the development of research budgets for submission to external funding sources. Ensures proposal conformity with agency guidelines and format requirements. Hires, oversees and reviews work of research staff. Supervises, trains and mentors other department staff. Acts as Department Manager in the Managers absence. HUMAN ORIGINS PROGRAM: Acts as the program manager for the human origins program, works with faculty director and is responsible for managing program budget, tracking expenses, acts as building manager.


Perform and design ad hoc analyses of large complex data sets: reconcile complex accounts. Identify and resolve complex issues which may span multiple areas.

Conduct analysis and resolution, and recognize exceptions. Participate in developing solutions that may require policy changes or the development of new processes; maintain broader organizational perspective in decision making.

Execute internal control programs established by management, research new regulations, and recommend and implement approved changes. May manage compliance program for area of responsibility, and create complex compliance reports.

Participate as a member of a project team; support new initiatives. Make decisions determining approach to managing and completing processes. Identify and implement process improvements. Participate in and lead cross campus projects.

Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed.

Prepare complex research proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate research proposal submission process; resolve issues relating to proposal preparation and submittal process. Serve as a resource on subject area to principal investigator staff.

Develop, prepare, revise, and finalize research project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.

Interpret complex university and government policies related to sponsored research (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.

Supervise, train and mentor other staff

* - Other duties may also be assigned


Education & Experience:

Bachelor's degree and four years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.

  • Demonstrated knowledge of financial systems; internet and computer literacy.

  • Knowledge of Generally Accepted Accounting Principles (GAAP).

  • Strong communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences and client groups.

  • Demonstrated project management skills and ability to contribute to or lead part of a multi-functional team.

    Preferred Knowledge, Skills and Abilities:

  • Expert knowledge and fluency of governmental regulations

  • Knowledge and ability to understand, interpret, and communicate university policies and procedures.

  • Excellent oral, written, and communication skills.

  • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.

  • Strong accounting skills; knowledge of accounting principles.


  • Constantly sitting.

  • Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.

  • Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.

  • Rarely reach/work above shoulder.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Routine extended working hours during peak cycles; travel to school/unit sites across university.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

    Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Job: Finance

    Location: School of Humanities and Sciences
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

  • Similar jobs

    Similar jobs