Associate Registrar

Killeen, TX
Oct 12, 2017
Institution Type
Four-Year Institution

diversity employer

Texas A&M University-Central Texas was born in the spirit of community cooperation on May 27, 2009 as a member of The Texas A&M University System, one of the largest systems of higher education in the nation. A&M-Central Texas is a military friendly, upper-level institution offering bachelor's and master's degrees for life's next chapter.

Males, age 18 through 25, must be properly registered with the Selective Service System to be eligible for hire. This position is designated as a security sensitive position and requires a satisfactory criminal history background check.

In order to comply with federal export control regulation, applicants must be a U.S. citizen, lawful permanent resident, temporary resident, refugee or asylee to be considered for this position.

Proof of education required upon hire.

Texas A&M University-Central Texas, a member of the Texas A&M University System, is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer and Educator and is committed to excellence through diversity.

Crime Awareness and Campus Safety/Annual Fire Safety Report:

Texas A&M -Central Texas (TAMCT) is committed to assisting all members of the TAMUCT community in providing for their own safety and security. Information regarding campus security, personal safety, and fire safety including the Jeanne Cleary Campus Safety Report is available at:

If you would like to receive a hard copy of the Crime Awareness and Campus Safety/Annual Fire Safety Report, or reports from previous years, you may stop by the University Police Department located at Founder's Hall, Room 103 or you may request that a hard copy be mailed to you by calling (254) 501-5801.

Position Details

Posting Number 102S

Position Title Associate Registrar

Work Site Location Killeen

Duration of Position Budgeted- FT

Salary Minimum $47,654

Physical Demands

Job Summary/Basic Function

The Associate Registrar, under general direction, supervises a functional area within the Registrar's Office.

Minimum Education/Experience/Skills

Bachelor's degree or equivalent combination of education and experience.
Seven years of professional administrative experience.

Knowledge, Skills and Abilities

Thorough knowledge of overall activities and functions of the Registrar's Office.
Knowledge of word processing, spreadsheet, and database programs.
Ability to multitask and work cooperatively with others.
Oral and written communication skills.

Preferred Education/Experience/Skills

Experience in a University Registrar's Office;
Experience as a University Scheduler;
Experience with Banner Student Information System;
Experience with the Texas Higher Education Coordinating Board rules and reporting requirements;
Demonstrated strategic thinking, planning and implementation.

Work Hours

Monday-Friday 8am-5pm
Some weekends/evenings may be required.

Posting Date 10/11/2017

Closing Date 10/25/2017

Open Until Filled No

Special Instructions to Applicants

Letter of references may be emailed to to be uploaded with your application.

Quick Link

Proposed Job Duties

On this screen, please list in order of importance, and in detail, the job function and duties assigned to this position and estimate the percentage of time given to each function.

Job Duties

Percent of total time 35 Responsibility / Duty

Development, Administration and Coordination of Registration Processes and Records Office Procedures:

Oversee the development, auditing, and publication of the schedule of courses for all program in all delivery modalities;
Manage the maintenance of the records-related sections of the University Catalog;
Registrar's office liaison with Academic Affairs on all issues related to program and course inventory and Degree Works maintenance and implementation, to ensure accuracy of the system between both of the departments;
Provides support to faculty for Web for Faculty. Assists the University Registrar in the management of the Student Information System;
Analyzes current business processes and recommends data and process enhancements;
Ensure student files are complete and filing occurs on a regular basis in compliance with standards set by AACRAO;
Coordinates registration activities such as grade collection entries and changes, publication of semester course offerings, final examination schedules, classroom scheduling and requests for student information. This includes all pre-registration, regular, late and off-campus registration activities;
Assists with the coordination of beginning of term processing for credit and continuing education;
Assists with the coordination of end of term processing; including, updating final grades and compiling Dean's and President's List and Honor Roll.

Percent of total time 20 Responsibility / Duty

Management and Supervision of Registrar and Records Staff:

Assists with hiring, assigning and training records staff and student workers;
Responsible for managing and evaluating assigned records staff;
Collaborates with the University Registrar and the Records staff on long range planning for the Registrar and Records office.

Percent of total time 20 Responsibility / Duty

Training and Administrative duties:

Assumes responsibilities of the University Registrar in their absence by providing supervision for daily operation and decision making of Registrar's Office functions. Expected to be fully trained and knowledgeable in all aspects of the Registrar's job;
Responsible for getting office equipment orders to the Admin IV;
Participates on university committees and/or external professional associations, including the Texas Association of Collegiate Registrars and Admissions Officers (TACRAO);
Represents the Registrar's office at registration activities and during faculty orientation sessions and student orientation and registration sessions;
Serves as the Registrar's office representative on the University Curriculum Committee as designated by the University Registrar.

Percent of total time 20 Responsibility / Duty

Compliance with federal, state, system and university laws, policies, rules, guidelines and reporting requirements as it relates to academic records:

Assists the University Registrar in preparation of reports, information, and other material for university administration and external services;
Oversee the implementation and maintenance of TAMUCT's participation in the National Student Clearinghouse;
Directs preparation of statistical reports on educational activities requested from the Registrar's office;
Assists the University Registrar in the compilation of data for reporting purposes. Coordinates university CBM reporting;
Promotes policies and procedures in compliance with local, state and federal rules and regulations; advises University personnel regarding the development and implementation of responses to regulatory changes;
Coordinates the conformity of record release procedures to management policies and legal requirements, including the Family Rights and Privacy Act (FERPA) and other applicable laws and regulations governing the confidentiality of student records.

Percent of total time 5 Responsibility / Duty

Other duties as assigned:

Performs other duties as assigned.

Supplemental Questions for Posting

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor's degree or equivalent combination of education and experience. Seven years of professional administrative experience.
    • Yes
    • No
  2. * Do you have prior experience working in a University Registrar's Office or as a University Scheduler?
    • Yes
    • No
  3. * Do you have experience with the use of Banner student information system?
    • Yes
    • No

Applicant Document
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. Letter of Reference 1
  2. Letter of Reference 2
  3. Letter of Reference 3


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