Assistant Director of Business Management

Stony Brook, NY
Oct 12, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution
Job Description

Assistant Director of Business Management-1702616

Required Qualifications (as evidenced by an attached resume):
Bachelor's Degree in Accounting, Finance, Business or related field. Four years of full time directly related accounting and financial management experience. Experience with financial reporting, preparation, budgeting, financial modeling and cost/benefit analysis. Proficiency utilizing financial systems and extensive knowledge of Microsoft Excel and Word.

Preferred Qualifications:

Additional Experience (5+) of full time directly related accounting and financial management experience. Experience working with any of the following systems: PeopleSoft, CBM, TMS, SUNY BI, Wolfsmart, and/or SBU Reporting. Experience with New York State Financial Regulations. Prior experience working in a financial capacity in a higher education setting.

Brief Description of Duties:

The Assistant Director of Business Management is responsible for supporting the Director of Business Management with financial reporting, forecasting and analysis for Campus Residences and Facilities Operations. This position will take the lead on developing the annual operating budget. They will also be responsible for various finance and budget initiatives. The Assistant Director of Business Management will be responsible for complex financial reporting and data analysis, as well as review and reconstruction of current financial practices to ensure efficiency. The selected candidate will have strong problem solving and analytical skills. They will have strong interpersonal skills as well as excellent written and verbal communication skills. The selected candidate will have the ability to gather, analyze and evaluate complex information. They will have the ability to identify key issues and inductive reasoning in complex situations. Also, they will have the demonstrated ability to improve business processes.

Financial Reporting, Forecasting and Analysis and Budget initiatives:
  • Manage account reconciliations by department of submitted budget compared to various financial/accounting systems, which include, but are not limited to, SUNY 1, SMRT, SUNY BI, SBU Reporting, and PeopleSoft.

  • Perform customized financial analyses, including budget projections, and analyses of actual activity.

  • Ensure financial reporting issues are identified, tracked, reported on, and resolved in a timely manner.

  • Responsible for accurate forecasting and budgeting, as well as presenting this data in a financial model.

  • Manage accurate coordination, compilation, and distribution of weekly mid-year and year-end financial data to departmental senior management.

  • Develop and prepare reports utilizing various reporting and analysis tools. These reports are in support of the budgetary preparation and monitoring process and other strategic planning initiatives. Reports will also be used to maintain financial data integrity university-wide. Any discrepancies are identified, tracked and resolved in a timely manner.

  • Budget Process:
  • Prepare annual allocations based on budgeted costs to each cost center supported by logical and defensible distribution methodologies.

  • Develop and support the Form 1 Budget file which includes the input of the approved DIFR budgeted allocation request into the Campus Budgeting Module (CBM)

  • Prepare related budget presentation materials to be utilized in budget presentation.

  • Assist in financial analysis and planning of projects requiring the multi-faceted use of funds including the reconciliation of actual activity.

  • Interpret, analyze, and make suggestions regarding current established financial policies, procedures, and processes.

  • Collaborate with SUNY and various university wide departments in order all employee to gain access to related systems.

  • Prepare ad hoc analysis and various other reporting to assist with the budgeting process.

  • Functions as the assistant financial officer within the department, and in the case of various special projects and initiatives for the Division of Facilities Operations and Campus Residencies.:
  • Oversee, direct, plan, develop, and implements the operations of the Business Office for all departments which fall under the Director of Business Management.

  • Oversee the interface of financial data for the production of both departmental and Facilities divisional financial statements.

  • Reviews departmental budget proposals and make recommendations to the AVP of Facilities and Director of Business Management.

  • Oversee and analyze costs and expenditure reporting for departmental areas for capital. Make recommendations based on these findings.

  • Oversee all budget analysis to include projections for revenue, forecasting, development of spending plans, and make recommendations for maximizing budgets and their spend rates.

  • Oversee the generation of reports that track financial and operational performance, and create business plans and budget templates.

  • Administers, develops, refines, and implements emergency management plans for events where special purchases orders, procedures, and duties are needed for the department. This includes but is not limited to inclement weather.

  • Manage, plan, develop, and implement the operation of the Business Office for all departments which fall under the AVP of Facilities (as described above).:
  • Responsible for accurate forecasting and budgeting, as well as presenting this data in a financial model.

  • Determine overall staff needs and direct the implementation of improvements in employee skills sets through appropriate training.

  • Collaborate with Labor Relations and Human Resources regarding the best course of action regarding employee relations issues. Oversee HR activity. Develop and oversee an internal auditing systems for time & attendance infractions.

  • Work with the Associate VP and Director of Business Management to establish strategic staff re-organizations in order to obtain the most efficient and effective operations.

  • Establish staffing plans to meet operational mission and objectives.

  • Direct, develop and administer employee operations, programs and procedures.

  • Direct and analyze departmental history and projections for personnel allocation, expenditures, budgets, etc. and forecast out for future years based on the development of the department and the University as a whole.

  • Other duties as assigned as appropriate to rank and departmental mission.

    Special Notes: This full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

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    Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

    About Stony Brook:
    Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollack House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

    Stony Brook University is an Affirmative Action/Equal Opportunity employer. We encourage protected veterans, individuals with disabilities, women and minorities to apply.

    If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at

    Official Job Title: Staff Associate
    Job Field: Administrative & Professional (non-Clinical)
    Primary Location: US-NY-Stony Brook
    Department/Hiring Area: Facilities Operations-Stony Brook University
    Schedule: Full-time Day Shift 8:00 a.m - 4:30 p.m.Facilities Operations-Stony Brook University
    Posting Start Date: Oct 11, 2017
    Posting End Date: Nov 10, 2017, 11:59:00 PM
    Salary: Commensurate with experience.
    Salary Grade: SL4


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