University of Colorado Denver l Anschutz Medical Campus
Office of Advancement
Position #740337 - Requisition 11401
* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *
The Office of Advancement has an opening for a full-time University Staff (unclassified) Development Assistant position.
The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002.
A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient's bedside. Read CU Anschutz Quick Facts here.
We are a hardworking and energetic team of 47 (and growing) fundraising, donor relations and administrative professionals, who are positive, collaborative and benefactor-focused. We welcome you to apply to become part of our team.
Under minimum supervision, performs tasks of Administrative Assistant III and may provide functional guidance to clerical staff. Supports 3-4 staff members. Makes administrative decisions and takes action in the manager's absence. Duties and tasks reflect substantial variety and complexity. Is a resource to others in the resolution of complex problems and issues. Applies skills and knowledge in multiple functions. Responsibilities must include a distinct development component not ordinarily contained in an Administrative Assistant position, such as grant proofreading, preparation and submission. Distinguished from Executive Assistant in that incumbent reports to a high level manager, but not a Foundation Vice President.
Examples of Work Performed:
- Performs a distinct development function, such as grant proofreading, preparation and submission.
- Provides administrative support functions, such as answering and directing phone calls, sorting and distributing mail, establishing and maintaining files, document management, maintaining office equipment, copies and faxes requested documents, resolving hardware and software issues with for staff, ordering office supplies and maintaining adequate inventory levels, etc.
- Performs clerical and administrative tasks. Makes travel arrangements (which may include detailed itineraries reflecting appointments with donors), schedules meetings and appointments, and maintains calendars to ensure efficient time management. Assists donor relations and event staff with calendar management, expense reimbursement, and data entry relative to contacts and activities as needed. Coordinates actions, questions, and decisions between manager and others.
- Assists donor relations and event staff in fund agreement routing and stewardship activities. Utilizes data from central database to create requested reports, spreadsheets and correspondence on a routine basis. Generates and refines downloads for reports and mailing labels as requested by donor relations staff.
- Responsible for event preparation including but not limited to; compiling and organizing invite lists, point of contact for and tracking of RSVP's, event attendance upload to Advance database, assistance with event set up and break down, preparing nametags for event guests, managing registration process etc.
- Completes new account forms, routing and following-up on forms and fund agreements to ensure required approval signatures obtained in timely manner; provides complete information to accounting and stewardship departments and processing staff. Processes donor checks and gifts, completes routing and tracking forms, generates appropriate acknowledgments. Updates donor database with notes, strategic plans, contact reports, tasks, etc. to ensure most current and relevant information is available. Shares information with other team members. Researches and resolves issues or discrepancies daily regarding donations, fund transfers, and new gift funds. Follows up to confirm changes have been made.
- Prepares routine and non-routine correspondence, including but is not limited to acknowledgments downloads and first time donor acknowledgments.
- Mail fund agreements, donor gifts and other items at the request of the donor relations team.
- Generates department accounts payable vouchers, verifying accuracy of invoices and accounting codes to be charged. May assist in preparation and monitoring of departmental budget. 10. Acts as liaison between the Foundation and the University regarding questions, research information, reports, and operations.
- May be asked to work after hours and/or weekends for donor related functions periodically.
- Serves as one of three department approvers for conference/event room reservation system (EMS).
- Other duties as assigned.
Salary and Benefits:
The hiring salary range for this position is $41,500 to $43,000 and is commensurate with skills and experience.
The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at https://www.cu.edu/employee-services.
Three years of general clerical experience.
Substitution: College or university course work appropriate to the work assignment, may substitute on a year for year basis for the experience.
- Professional experience working in non-profit, events, and/or development/fundraising.
- Professional experience making travel arrangements.
- Experience using donor database software, such as Advance, or a similar software.
- Ability to communicate effectively, both in writing and orally.
- Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
- Outstanding customer service skills.
- Attention to detail
- Demonstrated commitment and ability to advance diversity and inclusion.
- Knowledge of general office procedures, protocol and professionalism; expert knowledge of Business English, spelling, punctuation and grammar.
- Ability to manage multiple tasks simultaneously, adapt to changing priorities, manage time and meet deadlines.
- Proven ability to work in a team environment, develop effective interpersonal relationships, provide superior customer service, and communicate verbally and in writing.
- Proven data entry skills with ability to input information accurately; prepare and maintain detailed records, files, and reports on an ongoing basis. - Solid ability to coordinate technical presentations including hardware set up.
- Solid knowledge of database management with the ability to query reports, utilize data, and convert programs.
- Solid ability to work with accuracy and attention to detail and solid knowledge of money handling and mathematics.
- Solid knowledge of multi-line phone system.
- Personal computer proficiency required, especially as related to Microsoft Outlook, Word, Excel, PowerPoint, Publisher and Access; and Database applications.
Special Instructions to Applicants:Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Questions should be directed to: Sheri Kalina Jungman at Sheri.KalinaJungman@ucdenver.edu
The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees. The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
Application Materials Required:Cover Letter, Resume/CV, List of References
Application Materials Instructions:Application Deadline: Wednesday, October 18, 2017
Job Category: Administrative Support and Related
Primary Location: Aurora
Department: H0001 -- Anschutz Medical Campus - 21560 - ADM-EVC Foundation Anschutz
Posting Date: Oct 11, 2017
Closing Date: Oct 18, 2017, 10:59:00 PM
Posting Contact Name: Sheri Kalina Jungman
Posting Contact Email: Sheri.KalinaJungman@ucdenver.edu
Position Number: 00740337