Assistant Registrar (Two Positions)

Montclair, NJ
Oct 12, 2017
Institution Type
Four-Year Institution
Montclair State is New Jersey's second largest university. It offers the advantages of a large university - a broad undergraduate curriculum with a global focus, a wide variety of superior graduate programs through the doctoral level, and a diverse faculty and student body - combined with a small college's attention to students.

Posting Date October 11, 2017

Position Title Assistant Registrar (Two Positions)

Vacancy # V-1380

Department Registrar's Office

Job Description

The Assistant Registrar for evaluation reports to the Associate Registrar and is responsible for all aspects of degree evaluation for a caseload of students for three graduations per academic year.


  • Review of graduation applicants' Degreeworks audits. Apply credit adjustments, exceptions and waivers as needed.
  • Communicate with students regarding process and needs
  • Confer degrees upon completion.
  • Maintain positive communications with students, faculty, advisors, academic department chairs
  • Run COGNOS reports to pull applicants
  • Perform data entry functions as requested including data entry of transfer work, update of student records and statuses
  • Assist with registration and other office activities as needed
  • Performs other duties as assigned.

The ideal candidate is an organized and detail-oriented problem solver who works well in a fast-paced team environment and in high-volume situations. Previous customer service experience as well as excellent communication skills are required.

Qualifications & Requirements

Bachelor's degree and 1 -3 years' experience working in a college registrar's office. Familiarity with FERPA and general registrar's office operations. Experience working with Ellucian Banner, Degreeworks and COGNOS reporting preferred. Experience working with MS Office products required. Experience working collaboratively with students, faculty, academic department chairs, Associate Deans. Ability to handle multiple priorities and demonstrate effect time management. Ability to work well in a team setting.

Salary Range
Commensurate with experience.

Anticipated Start Date January 2018

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Organizational Marketing Statement:

Building on a distinguished 105-year history, Montclair State University is proud to be a leading institution of higher education in New Jersey. The university's six colleges and schools serve more than 19,000 undergraduate and graduate students in 300 majors, minors, concentrations and certificate programs. Situated on a beautiful, 250-acre suburban campus just 14 miles from New York City, Montclair State combines the instructional and research resources of a large public university in a dynamic, sophisticated, and diverse academic environment.

EEO/AA Statement:

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the MSU website at