Accounting Technician II

Location
Fresno
Posted
Oct 11, 2017
Institution Type
Four-Year Institution
Overview:

The position provides complex and/or specialized technical library duties to support daily administrative functions related to accounting and/or budgetary activities. The incumbent in this position processes requisitions, purchase orders, payment of invoices for library purchases and processes a large student assistant payroll.

Position Summary:

The major duties of the job include:

	
  • Process all library invoices for payment by campus Accounts Payable
  • 	
  • Reconcile the library's records with the PeopleSoft Summary Balances report and the Foundation system
  • 	
  • Compare purchase order lines in integrated library system with vendor invoices
  • 	
  • Track refunds, credit and deposit refunds to appropriate funds
  • 	
  • Import electronic invoices from various library vendors
  • 	
  • Manage Amazon.com online account, downloading invoices and shipping confirmations
  • 	
  • Fiscal Year close
  • 	
  • Communicate with vendors, Accounts Payable, Financial Accounting, Foundation, Payroll and other staff, regarding Payee Data Record forms, discrepancies on invoices, deposits, contributions, and student payroll issues
  • 	
  • Maintain vendor records; review vendor statements
  • The secondary duties of the job include:

    	
  • Student assistants payroll processing
  • 	
  • Assist student assistant supervisors on any issues regarding time entry and approval
  • 	
  • Add/or delete student workers in PeopleSoft and Web Clock system in the appropriate fund(s) as required
  • 	
  • Track student payroll expenditures under the various funds to assure that funds are used but not over-spent
  • 	
  • Process the rehiring of Bridge students in PeopleSoft
  • 	
  • Maintain student data files and records, updating student worker hourly pay-rate and setting up newly-hired students
  • 	
  • Process monthly student payroll expenditures and hours allocation summaries
  • 	
  • Process equipment and supply orders
  • 	
  • Create fund codes in the integrated library system to reflect budgetary funds available year-by-year
  • 	
  • Compile expenditures for annual statistical reports as needed by Chancellor's Office and Administrative Office
  • 	
  • Prepare annual lottery report for Academic Resources
  • 	
  • Perform other duties as assigned
  • Knowledge, Skills & Abilities:

    	
  • Full proficiency in use of automated library system pertaining to invoice processing, budget allocations and fund reporting
  • 	
  • Intermediate level proficiency in Microsoft Excel
  • 	
  • Thorough knowledge of payment procedures
  • 	
  • Working knowledge of library accounting and budget procedures and allocation processes, and ability to apply this knowledge to assist in handling vendor accounts and the budget process
  • 	
  • Knowledge of and ability to interpret library policies and procedures and an in-depth knowledge of library operations, policies and procedures pertaining to assigned functional area
  • 	
  • Ability to:	
      		
    • Apply accounting procedures and practices to the analysis of basic accounting problems; analyze and interpret accounting data
    • 		
    • Perform detailed work with great accuracy and proficiency
    • 		
    • Communicate clearly verbally and in writing
    • 		
    • Work within a diverse environment and be service-oriented in working with other library staff and faculty members, student assistants and other campus personnel
    • 		
    • Establish and maintain effective working relationships within and outside the library
    • 		
    • Investigate and research more complex problems, including analyzing and interpreting information
    • 		
    • Apply problem solving techniques in finding solutions to basic accounting problems
    • 	
    	
  • 	
  • A history of regular attendance and positive performance evaluations
  • Education and Experience:

    	
  • Equivalent to three years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities
  • Preferred Skills:

    	
  • Working knowledge of PeopleSoft, Ex Libris's Alma, Mocha/Rumba, Quickbooks
  • 	
  • Working knowledge of Fresno State payroll processes and procedures
  • 	
  • Knowledge of student assistants' payroll processes
  • To apply, visit: http://jobs.csufresno.edu/

    jeid-3b55fc6ba897ff4287ec2171606cdb1c