6453 Administrative Support Coordinator I, Center for Research in Mathematics and Science Educati

Location
San Diego, California
Salary
Starting salary upon appointment not expected to exceed $1,655 per month. CSU Classification Salar
Posted
Oct 11, 2017
Ref
6453
Institution Type
Four-Year Institution

Overview  

San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups.

Initial review of applications will begin on October 26, 2017. To receive full consideration, apply by October 25, 2017. The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. 

For more information on San Diego State University, please click here.

  Position Information  

This is for two (2) part-time (0.5 time-base), benefits eligible, permanent (probationary) positions. These positions are designated non-exempt under FLSA and are eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The CRMSE Administrative Coordinators will support the work of CRMSE by providing  extensive coordinative and administrative support between and among the various areas of CRMSE and SDSU/SDSURF; is the chief budget accountant and office manager for the Center; serves as a liaison between external CRMSE Advisory Board members, SEEE Seminar Editorial Committee members, a large contact list of 1800+ members of the educational/business community, and SDSU/SDSURF; coordinates local and national CRMSE and SEEE Seminar consortium events; assists University Relations and Development with publicity and fundraising for CRMSE; supervises two staff members, plus summer and marketing interns when available; and is responsible for the total administrative operation of the Center.

For more information regarding CRMSE, please click here.

  Compensation and Benefits  

Starting salary upon appointment not expected to exceed $1,655 per month. CSU Classification Salary Range(Half Time Equivalent): $1,423 - $2,355.50 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. 

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here

  Qualifications  

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications and Specialized Skills

  • Evidence of initiative-taking (for example, attending appropriate trainings without mandates or solicitations from administrators, requesting new software features for reporting)
  • Thorough knowledge of office methods, procedures, and practices.
  • Ability to work independently with no supervision or direction, to take initiative, to recommend modifications or improvements to policies and procedures, and to implement those modifications.
  • Ability to make timely decisions under stress.
  • Ability to establish and maintain cooperative working relationships with others.
  • Ability to plan, organize and supervise the work of others and the work flow of clerical operations.
  • Strong fiscal management skills, math competency, and basic accounting background.
  • Ability to monitor budget balance and accounts according to prescribed procedures; ability to prepare budget drafts.
  • Ability to apply judgment, discretion, and initiative in performing a variety of projects.
  • Ability to write clearly and edit effectively.
  • Ability to plan, organize, coordinate, and perform work when numerous diverse demands are involved; skill in supervising or coordinating a variety of unrelated functions.
  • Ability to coordinate the production of reports from draft to distribution.
  • Ability to draft and prepare clear and concise final form memoranda and correspondence.
  • In-depth knowledge of and skill in word processing, database, spreadsheet, presentation, email and calendar software and applications; ability to navigate the internet with ease.
  • Website maintenance and social media expertise
  • Fund-raising, marketing, graphics experience
  • Ability to edit grant proposals
  • Experience with administering SDSURF and SDSU projects, grants, and initiatives
  • Experience working with mathematics and science educators
  • Experience audio/videotaping STEM interviews or lessons
  • Experience assisting with graduate student applications, schedules, and project requirements
  • Use of Google Docs and Calendar or other web-based shared resource tool
  • Ability to coordinate Website Toolbox Discussion Forum
  • Advanced Excel Spreadsheet Experience
  • Mail Chimp, wufoo or other marketing/communications email/database software for promoting events
  • Doodle software experience for arranging meetings
  • Ning software experience for SEEE Seminar site
  • Ability to produce accurate, timely statistical and budget reports via the Foundations PI profile website and the State Oracle accounting system.
  • Thorough knowledge of University and Foundation fiscal policies and procedures, and ability to effectively impart the knowledge to others.

  Application Procedures  

To apply for this position, please click on the "Apply Now" button on this page.  You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here.

Applicants with disabilities requiring assistance may call (619) 594-7099.

General Information

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.