Administrative Assistant to the Board of Trustees

Location
90017, Los Angeles
Salary
$4,894.92-$6,063.96 monthly
Posted
Oct 11, 2017
Institution Type
Community College

The Los Angeles Community College District (LACCD) invites applications for the position of Administrative Assistant to the Board of Trustees. This position assists in providing a variety of specialized and confidential administrative assistance duties for members of the Board of Trustees and provides recording and transcribing support at the proceedings of the Board of Trustees and other meetings. Prepares the official minutes of Board of Trustees regular, special, and committee meetings.


MONTHLY SALARY: $4,894 - $6,063

*Salary Information is based on a full-time, 12-month position

TYPICAL DUTIES
Attends on-and off-site meetings of the Board of Trustees and its committees, records actions, and takes notes for use in preparing official minutes of Board of Trustees regular, special, and committee meetings.

Prepares the official minutes and arranges for the distribution of minutes; gathers materials for meetings of the Board of Trustees including agenda, committee reports, correspondence, minutes, and other related official materials.

Drafts and/or edits correspondence such as letters, memoranda, personal acknowledgements, routine reports, and other materials based on verbal instructions or upon own initiative using word processing, spreadsheet, and desktop publishing software.

Mails and posts necessary legal notices and agendas for special and regular meetings of the Board of Trustees and its committees.

Assists in receiving and screening mail, telephone calls, and visitors for members of the Board of Trustees to determine the nature and urgency of business and exercises judgment in responding to routine inquiries or referring them to appropriate staff/offices.

Explains and provides information regarding Board of Trustees rules, Board of Trustees actions, laws, regulations, policies, procedures, and precedents to staff, representatives of other jurisdictions, and the public.

Prepares and files various materials and maintains confidential records necessary for the operation of the Board of Trustees Office.

Reviews outgoing correspondence, reports, and publications for grammar, sentence structure, format, attachments, and compliance with applicable laws, rules, and procedures.

Assists in the coordination of activities preparatory to the holding of Board of Trustees and committee meetings.

Assists in scheduling appointments, meetings, and other commitments for individual members of the Board of Trustees.

Assists in maintaining files for each member of the Board of Trustees.

Assists in arranging transportation and hotel accommodations and preparing travel expense claims for members of the Board of Trustees. May make verbatim transcripts from audio recordings of Board of Trustees meetings, as required.

May prepare brief summaries of items contained in communications prepared for presentation to the Board of Trustees or obtain related information to bring to the attention of members of the Board of Trustees.

May act for the Executive Assistant to the Board of Trustees in his/her absence.

Performs related duties as assigned. 

VACANCIES

Anticipated vacancies are located at the District Office. The hiring list established by this examination will also be used to fill future vacancies as they occur during the life of the list.  Our Colleges include:

Los Angeles City College
East Los Angeles College
Los Angeles Harbor College
Los Angeles Mission College
Los Angeles Pierce College
Los Angeles Southwest College
Los Angeles Trade-Technical College
Los Angeles Valley College
West Los Angeles College

BENEFITS

  • Medical and dental insurance and vision care plans are provided for employees and their dependents.
  • A $50,000 life insurance policy is provided free of charge for each employee.
  • 12 full-pay days and 88 half-pay days of illness leave.
  • At least 15 paid holidays per year.
  • Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District.  Vacation days for management and confidential positions begin at 15, 20, or 24 days.
  • Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
  • Employees become members of the Public Employees Retirement System.  The employee contribution rate is 6 percent.  The District also contributes to the retirement system.  Employees are also covered by Social Security.
  • Employee Assistance Program

MINIMUM REQUIREMENTS FOR ACCEPTANCE OF AN APPLICATION:

Education and Experience:

An associate degree or its equivalent from a recognized college or university preferably with a major in computer applications and office technology (CAOT), business administration, or a related field AND three years of full-time paid administrative support experience. Qualifying experience must have also included use of computer software such as word processing and spreadsheet. Two years of additional qualifying experience may be substituted for the degree requirement.

Special:

A valid Class "C" California driver’s license. Travel throughout the District is required.


For a complete job description including the Knowledge, Skills, and Abilities associated with the position please visit our website.

EXAMINATION PROCESS

The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.

ACCOMMODATION

Individuals protected by the Americans with Disabilities Act (ADA) may request, orally or in writing, an accommodation in the examination process. Documentation of the need for accommodation is required solely for the purpose of establishing that the applicant has an ADA disability and that the disability necessitates a reasonable accommodation. Typically, a recent letter from an appropriate health care or rehabilitation professional which establishes that the applicant has an ADA qualifying disability, identifies the functional limitations as they relate to the testing situation, and recommends/suggests the appropriate accommodation is sufficient.  In order for appropriate arrangements to be made at the testing site, a request for accommodation and required documentation must be received by the Examiner of Record at least 3 days prior to the administration of the test.

HOW TO APPLY

Online

https://jobaps.com/laccd

DEADLINE

Completed applications must be submitted through our online employment system by 4:00 P.M. on FRIDAY, OCTOBER 27, 2017. Resumes will not be accepted in lieu of an application.  For a listing of other job opportunities with the Los Angeles Community College District, call our 24-hr job hotline, or refer to our Web Page 


Contact Us
Personnel Commission: (213) 891-2129
24-hr Job Hotline: (213) 891-2099
TDD: (213) 891-2408
Hours of Operation: Monday – Friday 7:30AM – 4:30PM