Executive Assistant to the Chancellor

Location
90017, Los Angeles
Salary
$6,749.32-$8,361.22 monthly
Posted
Oct 11, 2017
Institution Type
Community College

The Los Angeles Community College District (LACCD) invites applications for the position of Executive Assistant to the Chancellor. This position performs a variety of specialized, complex, and confidential administrative assistance duties of the highest level of responsibility, confidentially, and sensitivity for the Chancellor and manages the clerical operations of the Chancellor’s Office.


MONTHLY SALARY: $6,749 - $8,361

*Salary Information is based on a full-time, 12-month position

TYPICAL DUTIES
Maintains the Chancellor's calendar; schedules appointments, meetings, and other commitments; assists the Chancellor in managing his/her time effectively.

Acts as a liaison between the Chancellor and the senior staff of the District on matters related to scheduling of meetings, events, and other commitments, status of information requests, and other designated administrative support projects.

Manages the clerical operations of the Chancellor's Office.

Responds to inquiries made by Board Members that are directed to the Chancellor’s Office and require administrative assistance.

Reviews outgoing correspondence, reports, publications, and other materials for grammar, sentence structure, format, attachments, and compliance with applicable laws, rules, procedures, and directives of the Chancellor.

Obtains, compiles, and organizes information requested by the Chancellor on a wide variety of District matters.

Contacts Board Members, city and state officials, College Presidents and their assistants, executives and administrative staff of the District, representatives of other agencies, and both business and community leaders for the purpose of providing information and coordinating assigned activities.

Explains Board of Trustees rules, laws, administrative regulations, policies, procedures, and precedents to individuals directed to the Chancellor's Office for assistance.

Develops and implements procedures for preparing, receiving, and processing official documents and correspondence in accordance with legal requirements, Board of Trustees rules and policies, and administrative deadlines.

Screens telephone calls and visitors to the Chancellor's Office for urgency and nature of business; refers calls not requiring the Chancellor's attention to appropriate staff/office or personally responds to inquiries.

Makes transportation, hotel, and business arrangements for the Chancellor; prepares and processes expense reimbursement claims.

Establishes and maintains clerical processes and procedures in the Chancellor's Office.

Reviews incoming correspondence for nature of business and urgency; highlights items of special interest to the Chancellor’s Office; directs items to appropriate staff or personally responds to routine matters.

Drafts and/or edits correspondence such as letters, memoranda, personal acknowledgements, reports, and other materials based on verbal instructions or own initiative using word processing, spreadsheet, and desktop publishing software.

Prepares and processes accounting, budgeting, and purchasing documents related to the operations of the Chancellor’s Office.

Trains and provides work direction to clerical staff in the Chancellor’s Office.

Performs related duties as assigned.


VACANCIES


Anticipated vacancies will be located at the District Office. The hiring list established by this examination will also be used to fill future vacancies as they occur during the life of the list.  Our Colleges include:

Los Angeles City College
East Los Angeles College
Los Angeles Harbor College
Los Angeles Mission College
Los Angeles Pierce College
Los Angeles Southwest College
Los Angeles Trade-Technical College
Los Angeles Valley College
West Los Angeles College

BENEFITS

  • Medical and dental insurance and vision care plans are provided for employees and their dependents.
  • A $50,000 life insurance policy is provided free of charge for each employee.
  • 12 full-pay days and 88 half-pay days of illness leave.
  • At least 15 paid holidays per year.
  • Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District.  Vacation days for management and confidential positions begin at 15, 20, or 24 days.
  • Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
  • Employees become members of the Public Employees Retirement System.  The employee contribution rate is 6 percent.  The District also contributes to the retirement system.  Employees are also covered by Social Security.
  • Employee Assistance Program

MINIMUM REQUIREMENTS FOR ACCEPTANCE OF AN APPLICATION:

Education and Experience:

An associate degree or its equivalent from a recognized college or university preferably with a major in computer applications and office technology (CAOT), business administration, or a related field AND five years of full-time paid experience providing administrative assistance to an executive or administrator. Qualifying experience must have also included use of computer software such as word processing and spreadsheet. Two years of additional qualifying experience may be substituted for the degree requirement.

Special:

A valid Class "C" California driver’s license. Travel throughout the District is required.


For a complete job description including the Knowledge, Skills, and Abilities associated with the position please visit our website.

EXAMINATION PROCESS

The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.

ACCOMMODATION

Individuals protected by the Americans with Disabilities Act (ADA) may request, orally or in writing, an accommodation in the examination process. Documentation of the need for accommodation is required solely for the purpose of establishing that the applicant has an ADA disability and that the disability necessitates a reasonable accommodation. Typically, a recent letter from an appropriate health care or rehabilitation professional which establishes that the applicant has an ADA qualifying disability, identifies the functional limitations as they relate to the testing situation, and recommends/suggests the appropriate accommodation is sufficient.  In order for appropriate arrangements to be made at the testing site, a request for accommodation and required documentation must be received by the Examiner of Record at least 3 days prior to the administration of the test.

HOW TO APPLY

Online

https://jobaps.com/laccd

DEADLINE

Completed applications must be submitted through our online employment system by 4:00 P.M. on FRIDAY, OCTOBER 27, 2017. Resumes will not be accepted in lieu of an application.  For a listing of other job opportunities with the Los Angeles Community College District, call our 24-hr job hotline, or refer to our Web Page 


Contact Us
Personnel Commission: (213) 891-2129
24-hr Job Hotline: (213) 891-2099
TDD: (213) 891-2408
Hours of Operation: Monday – Friday 7:30AM – 4:30PM