Administrative Assistant V

Oct 11, 2017
Institution Type
Four-Year Institution

Administrative Assistant V

Worcester Polytechnic Institute


Position Status: Administrative Non-Exempt Positions

Basic Function:
Assists the Head of the Chemical Engineering Department and/or senior administrative personnel with the execution of a wide variety of complex and often confidential clerical/administrative activities for Chemical Engineering faculty, students and other related personnel.

Principal Duties and Responsibilities

  • Performs clerical duties for the Department Head (and other Department faculty as appropriate) including scheduling appointments, coordinating meetings, screening telephone calls, sorting departmental mail and delegating to appropriate faculty or staff members.
  • Working with faculty and staff, prepares purchase orders and invoice requests using WPI’s systems.

    Maintains inventories and oversees ordering of office and laboratory supplies as appropriate.

    Schedules, attends, records and composes minutes of meetings, when requested.

    Provides clerical support to various committees and maintains working relationships with the Chemical Engineering faculty and other collaborators.

    Assists with maintenance and organization of the graduate student application database and provides direct support to the Graduate Committee, including attending all meetings and assisting with recruiting efforts.

    Provides support for Undergraduate Program activities including handing back exams and homework assignments, scheduling rooms for office hours, organizing MQP project presentation day and the senior BBQ and dinner.
    Arranges and schedules travel, meetings and conferences for department members and guests/visitors of the department.

    Position Requirements

  • High School or equivalent plus additional schooling with a minimum of six years experience.

    Requires a knowledge and proficiency in word-processing, particularly Microsoft Office and modern office procedures.

    Requires strong organizational skills and the ability to manage multiple priorities in a busy and sometimes demanding office atmosphere.

    Requires strong people skills and the ability to work professionally and efficiently with a variety of different constituents (students, faculty, staff, administrators, alumni and corporate professionals).

    Requires strong writing skills, including proofreading abilities for correct grammar, spelling and punctuation.

    Requires dependability, confidentiality, independence and initiative.

    Requires a positive attitude and good judgement.

    Posting Date: 10/10/2017

    Open Until Filled: Yes

    Special Instructions to Applicants:
    Hiring Range: $13.95-$15.00

    EEO Information:
    WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We are seeking individuals with diverse backgrounds and experiences who will contribute to a culture of creativity and collaboration, inclusion, problem solving and change making.

    Criminal Background Check Statement:
    A pre-employment criminal records check is required.

    To apply, visit:


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