Head Coach Women’s Softball / Instructor in Physical Education, posting ID #16028

Claremont, California
Oct 11, 2017
Institution Type
Four-Year Institution


This position is responsible for Head coaching responsibilities that include management of all facets of the women’s softball program including but not limited to: coaching/teaching, recruiting, budget management, administration, scheduling of competitions, team travel, weekly practice sessions, hiring and supervision of assistant coaches, counseling of students, and compliance with NCAA and Southern California Intercollegiate Athletic Conference rules and regulations. Additional administrative responsibilities as assigned by the Athletic Director.

The successful candidate will demonstrate an understanding and appreciation of the role of athletics in the liberal arts college curriculum, and the integration of the student-athlete and coaching staff into the overall educational experience offered at The Colleges.

Teaching responsibilities include instruction in the required physical education activities program. Additional responsibilities will include department wide duties as assigned. This is a full-time, non-tenure track, athletic faculty appointment.

The Joint CMS Program is comprised of student-athletes from Claremont McKenna, Harvey Mudd, and Scripps Colleges and offers a comprehensive program of regular physical education, intramural, recreational, club and varsity sports. CMS teams compete in the Southern California Intercollegiate Athletic Conference (SCIAC), as a member of NCAA Division III. The Program provides 10 men’s varsity sports and 11 women’s varsity sports and supports a student population of 3,162.


Reporting to the Director of Athletics, performs or works independently/collaboratively to perform the following essential duties and responsibilities:

• Lead a competitive varsity women’s program that promotes the values of leadership, teamwork, discipline, commitment, resilience, with positive sportsmanship and high ethical standards.
• Recruit and retain academically qualified student-athletes to highly selective liberal arts institutions with exceptional academic opportunities at Claremont McKenna, Harvey Mudd and Scripps Colleges.
• Oversee all administrative aspects of the operation of a collegiate athletic softball program. This includes, but is not limited to, developing budgets, defining expenses, on-going budget management, prompt completion of all administrative paperwork, appropriate organizational duties affiliated with facility usage, staff appointment and supervision, and pre-season practice planning.
• Ensure proper safety precautions are followed at all times.
• Teach physical education activities in the required Physical Education program, engaging students outside the varsity teams in fitness and recreational activity classes.
• With the Director of Athletics, define budget needs including equipment, team travel, uniforms and personnel.
• Schedule home and away contests including working with CMS personnel in event management.
• Represent CMS Athletic Department and the Women’s Softball Program at college events, faculty meetings, in committee assignments for CMC, HMC or Scripps Colleges.
• Engage as a faculty colleague with academic peers. Athletics is presented as a significant co-curricular activity with important educational value.
• Winning is important, process nurturing overall growth of players on the team is paramount.
• Respect will be earned by athletic and academic competitiveness.
• Athletes should be representative of student body interests and take full advantage of offerings on campuses.
• Attention to alumni and parent relations is valued and critical to the good reputation of the Program.
• Leadership, competitiveness, discipline, determination, resilience, respect and sportsmanship are characteristics we strive to nurture in our student athletes.
• In collaboration with the Director of Athletics, as well as other members of the athletic department, assist with building and maintaining relationships with alumni through newsletters, stewardship of donations, and departmental alumni activities.
• Provide team statistics and other relevant materials to the Sports Information Director to promote the women’s softball program.
• Participate in collaborative activities with Student Life and within the Department of Athletics.
• Recruit and mentor assistant coaches with preference in recruiting to a highly selective institution.
• Mentor and develop coaching staff to serve the goals and expectations of the CMS athletic program.
• Adherence to regulations and completion of forms associated with CMS, conference and national governance regulations at the NCAA Division III membership level.
• Competent fulfillment of other administration duties as assigned.
• Performs other essential duties and tasks specific to the position.
• The CMS Athletics Department personnel collaborate with the CMS Athletic Administration, Sports Information, Equipment, Facilities, Sports Medicine, and Business Office.
o Intra-department – contribute to overall department environment of collaboration and cooperation. We value the overall success of the Program. Conference All-Sports title is an annual goal.
• 21 varsity sports. 500+ varsity athletes (men/women).
• Goal of conference championships across the board, some sports have achieved national prominence (tennis, swimming, golf, cross country). Several team sports advance to NCAA playoffs, rarely going past 2nd round.
• Focused effort to excel is especially appreciated by colleagues. Some competitive environments are more challenging than others – overcoming the challenges to competitiveness important to reputation of program.
• CMS contacts include units within the three college divisions of Residential and Student Life, Admissions offices, and Alumni Offices, Deans of Faculty, Presidents, and Trustees.

Education: A Bachelor's degree is required. A Master’s degree is preferred.

Experience: A minimum of 3 years of coaching experience, preferably at the college/university level.

Licenses: A valid California State Class C driver’s license is required. Must be able to operate the College’s vehicles safely for campus-related work and meet all insurance-related requirements. Applicant’s acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College’s automobile liability insurance carrier.

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

• Deploy professional skills, in collaboration with colleagues, to best promote the College’s strategic interests.
• An evident understanding of the role of athletics in the liberal arts college environment is necessary along with proven experience in recruiting student-athletes to a highly selective institution.
• Administrative, interpersonal/communication skills, and computer skills are essential.
• An interest in teaching physical education activity classes and the appropriate certifications in First Aid, CPR, AED are necessary.
• Ability to take and follow directions.
• Ability to work cooperatively with others.
• Ability to receive and respond appropriately to constructive criticism.
• Ability to display a positive attitude.
• Ability to multitask.
• Demonstrate effective, accurate and clear communication with excellent verbal, written, interpersonal, reading, phone, customer service and leadership skills to supervise, facilitate, motivate and inspire a highly diverse group of student employees. Follow all written and verbal instructions, asking questions as needed for clarification of projects/tasks/duties/assignments.
• Use strong organizational and time management skills to complete work with accuracy and a keen attention to detail.

REQUIRED HOURS: The regular hours for this full time position are 8:00 a.m. to 5:00 p.m., Monday – Friday. Holiday, weekend and evening work hours will be required. Travel will be required. Regular hours may vary due to needs of the College or division. This is a 12 month position.


Athletic Faculty – usually initial rank of Instructor or Assistant Professor.

Physical Requirements: Heavy (up to 50 lbs.)

Supervisory Responsibility: Assistant Coaches

Background Check: The successful candidate will be required to undergo a full consumer background check. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the American with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

Disclaimer: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.

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