Office Assistant, Arlington Education Center

Location
Washington,
Posted
Oct 11, 2017
Institution Type
Four-Year Institution


I. JOB OVERVIEW

Job Description Summary:

The GW College of Professional Studies (CPS), offers diverse professional academic degree programs in a flexible, innovative learning environment that takes full advantage of the university's deep relationships in the Washington, D.C. area. CPS arms graduates with a professional agility that is critical to success and leadership in today's career landscape and crucial for making a difference in the world. CPS is searching for a full-time Office Assistant at the Arlington Education Center.
The position reports to the Arlington Center Operations Supervisor. This position does not have direct reports but may train and supervise temporary and hourly wage workers.The primary focus for this position is to provide front desk customer service, administrative and functional support at the Arlington, Virginia Education Center. The key responsibilities include:

Greet and welcome guests, students and faculty as soon as they arrive.

Direct visitors to the appropriate person and office.

Answer, screen and forward incoming phone calls.

Ensure reception area and classrooms are tidy and presentable.

Test classroom A-V prior to use; troubleshoot (or request assistance from tech team) to resolve any technical issues.

Provide basic and accurate program and university information in-person and via phone/email.

Assist in space event scheduling and logistical planning.

Maintain office security by following safety procedures and controlling access via the reception desk.

Order front office supplies and keep inventory of stock.

Support meetings and events.

Keep updated records of copying expenses.

Perform other clerical receptionist duties such as filing, photocopying, etc.

Work cooperatively with other day and evening staff, and support Operations Supervisor on special projects/events.

Back up to the Senior Office Assistant at the center.

Perform other work-related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Proven work experience as a Receptionist, Front Office Representative or similar role.

Proficiency in Microsoft Office Suite.

Hands-on experience with office and A-V equipment (e.g. fax machines, printers, projectors).

Professional attitude and appearance.

Solid written and verbal communication skills.

Ability to be resourceful and proactive when issues arise.

Excellent organizational skills.

Multitasking and time-management skills, with the ability to prioritize tasks.

Customer service attitude.


II. JOB DETAILS

Campus Location: Other College/School/Department: College of Professional Studies (CPS) Family Administration Sub-Family General Office Support Stream Service and Support Level Level 1 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday through Friday 8:30 a.m. to 5:30 p.m. Position Designation: Non-Essential: Employees who are not required to work unless directed to do so by their supervisor. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S006735 Job Open Date: 10/10/2017 Job Close Date: 10/16/2017 If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.


Posting Specific Questions
Required fields are indicated with an asterisk (*).
  1. * What is your salary range expectation?
    (Open Ended Question)
  2. * Do you have administrative support experience in a University setting?
    (Open Ended Question)
  3. * Do you have experience working with audio-visual devices and the basic Microsoft suite of programs? If so, which devices and programs do you have experience with?
    (Open Ended Question)



Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents




    Documents needed to Apply
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents

      PI99777193