Admissions Assistant, Record & Admissions (SPD)
Admissions Assistant, Record & Admissions (SPD)-1702899
Required Qualifications: (As evidenced by an attached resume)
Bachelor’s Degree. One year of full-time customer service related administrative experience. Experience with at least one, preferably more than one of the following applications from the Microsoft Office Suite: Word, Excel, PowerPoint, Access, and Publisher. Experience effectively multi-tasking in a fast-paced, dead-line driven environment with a high degree of accuracy and organization. Outstanding written, verbal, and interpersonal communication skills. Experience successfully working independently as well as part of a team with a collaborative approach to problem solving. Excellent customer service skills.
Master's Degree or higher. Additional years of full-time customer service related administrative experience. Strategic and analytical thinking skills with an ability to solve problems and make effective decisions. Experience in at least one, preferably more than one of the following Higher Education student service areas: registrar, undergrad/graduate admissions, academic advising, or other student services. Experience working with PeopleSoft and/or Nolijweb. Experience interpreting institutional policies and procedures.
Brief Description of Duties: The incumbent will provide direct support for the admission and readmission of graduate students to the School of
Professional Development, including accelerated degree and non-traditional applicants. Serving as a liaison between prospective students and
program directors, the incumbent will resolve discrepancies related to admissions, review applications, including international educational documents,
for adherence to admissions requirements, and provide technical and administrative support to the Records & Admissions Manager and Assistant Dean with the Apply Yourself system. The incumbent will assist, as needed, with other SPD record-related functions, processes and procedures, including
processing withdrawals, leave of absences, transfer credit petitions, registration matters, and graduation clearances.
Review and analyze the School of Professional Development’s admissions applications for adherence to admission requirements, (G.P.A., degree equivalence, degree objective). Determine admission eligibility. Contact appropriate department to discuss SPD candidates. Resolve discrepancies related to admissions process. Accurately explain to departments and programs the reasons for admission ineligibility. Process term activations and secondary program/certificate program requests. Review international educational documents and forward non-standard cases to the Assistant Dean.
- Review and analyze all non-traditional SPD admissions applications for adherence to admission, pre-admission or visiting student requirements.This requires particular attention to specialized knowledge of the specific needs of non-traditional students and programs. Additional follow-up on the registration requirements and restrictions of these groups will, at times, be necessary.
- Provide guidance and oversight to administrative offices, programs and incoming students regarding the admissions process and procedures.This includes managing and being responsible for the shared graduate admissions email account.
- Help coordinate the information on SPD’s admissions website and other publications for new incoming students. Review and suggest changes to the admissions processes and related documents to the Records & Admissions Manager and the Assistant Dean.
- Review, advise on, and process requests for admissions deferrals and leave of absences.
- Provide technical and administrative support with Apply Yourself to the Records & Admissions Manager and Assistant Dean.Serve as an alternate SPD liaison for Apply Yourself.
- Assist, as needed, with other SPD record-related functions, processes and procedures, including processing various transactions and forms(withdrawals, leave of absences, transfer credit petitions, registration matters, change of programs/levels, and secondary programs) and assisting,as needed, with SPD graduation clearances as assigned by the Records & Admissions Manager or Assistant Dean.
- Other duties or projects as assigned as appropriate to rank and department mission.
Special Notes: This is a full time appointment. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.
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Official Job Title: Admissions Assistant
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: School of Professional Development-Stony Brook University
Schedule: Full-time Day Shift 8:30am-5:00pmSchool of Professional Development-Stony Brook University
Posting Start Date: Oct 10, 2017
Posting End Date: Oct 24, 2017, 11:59:00 PM
Salary: $45,000- $51,500
Salary Grade: SL2