Admin Assistant II

Location
Colorado Springs, CO
Posted
Oct 11, 2017
Institution Type
Four-Year Institution




Applications will be accepted until Friday, October 13, 2017 or until 30 qualified candidates apply.

Candidates are required to submit the following to be considered for this position:
  • Resume, with date ranges, whether it was full or part time, and hours per week worked.
  • Cover letter, outlining how your skills meet those required for this position.

What we offer:

The salary range for this position starts at $33,396 ($2,783.00/month). The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit

Brief Description:

This position will assist the Facilities Services, Planning, Design and Construction Business Manager with budget maintenance of multi million dollar capital construction projects. Assist with smaller University funded construction projects budgets. Assist with creation of state architects contracts, amendments, change orders and close out documents. Also responsible for procurement, filing, office coverage and support for Executive Director, Campus Architect, and five project managers.

Your key responsibilities include:

Assist with management of Capital Construction and Controlled maintenance budget tracking, to include utilizing Cognos finance system for reports. This position will work with and be responsible primarily for small dollar projects which include purchasing as needed utilizing the CU Marketplace system. Assist with monthly reconciliations on active projects. Assure that files are kept accurately and up to date, including project management file system electronically as well as hard copies for our projects.

This position will assist with preparation of contracts, change orders and contract amendments and close out documents on construction projects. Will serve as primary reallocator for Planning and Construction Department A cards. This includes collecting receipts, reallocating expenses to correct FOPPS, processing necessary statements and forms in a timely and accurate manner. Also assuring that anything charged to a construction project is entered in the shadow spreadsheets for financial tracking.

Assist in Facilities Services and Planning and Construction website upkeep and maintenance. This includes looking for link breaks, utilizing new UCCS website technology, updating new information including posting Requests for Proposals.

Assist with supporting the Executive Director of Facilities Services and the Campus Architect. This includes utilizing Outlook to help maintain accurate calendars and reminders and providing back up phone lines to assure when a call is received it is answered by a person. Assist with setting up meetings and organizing selection committees. Serve as a backup for Business Managers days off and vacation.


Qualifications


What we require:

Must be a Colorado resident to apply.

Two years of full-time equivalent general clerical or administrative experience.

Substitution:

Appropriate post-secondary education may substitute for the experience on a year for year basis.

What you will need:

  • Ability to stay focused and multitask in a busy office environment
  • Attention to detail
  • Understanding the importance in handling confidential information
  • Effective oral and written communication skills with a variety of constituents
  • Ability to learn new systems and software
  • Highly personable and customer service-oriented approach
  • Experience with Microsoft Office applications including MSWord, Excel, Access, PowerPoint, and Outlook

What we'd like you to have

  • Associate's Degree
  • Two years Accounting & Finance experience
  • Experience with Web Designer tools, such as Drupal or Ingeniux
  • Advanced Skill with Excel using formulas and databases


Core Competencies:

Accountability
Communication
Customer Service
Interpersonal Skills
Job Knowledge


Special Instructions to Applicants:Submit all required documents indicated in this posting. Include a current email address as communication is electronic-based. Failure to complete a timely application may result in the rejection of your application. Cover letter and resume MUST include job title, duties, months and years employed, and hours per week worked as minimum experience is calculated on a 40 hour/week basis. Address qualifications, competencies, and preferred qualifications in your application material, as these along with previous work experience and your answers to the questions below will be used to assess your competencies and skills. Answers may be verified and checked with references. False information could lead to your removal from the hiring process.

Part of, if not the entire, comparative analysis process for this position will involve a review of the information you submit in your application materials by Subject Matter Experts. Therefore, it is essential that in the experience portion of your application material, you describe the extent to which you possess the education, experience, and competencies outlined in the job announcement as well as the required and/or preferred qualifications/competencies and pre-screening questions. Failure to include adequate information or follow instructions may affect your status and prevent you from being considered in subsequent measures used to arrive at a top group of applicants.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:To apply, please submit the following materials to this posting at https://www.cu.edu/cu-careers 1. A current resume. Must include date ranges, whether full time or part time, and hours per week worked. 2. A cover letter that specifically addresses the job requirements and outlines qualifications. 3. DD-214 for veteran applicants. 4. If using the educational substitution for experience: providing transcript may be required at time of hire.



Job Category: Administrative Support and Related

Primary Location: Colorado Springs

Department: C0001 -- Colorado Springs Campus - 40093 - VCAF-Planning & Construction

Schedule: Full-time

Posting Date: Oct 10, 2017

Closing Date: Oct 13, 2017, 10:59:00 PM

Posting Contact Name: Cindy Corwin

Posting Contact Email: ccorwin@uccs.edu

Position Number: 00400491

PI99772949