Executive Assistant and Office Manager

Posting Details
Posting Summary

Logo Posting Number STA00386PO17 Classification Title Administrative Coordinator I Internal Title Executive Assistant and Office Manager Campus Columbia 01 College/Division College of Engineering and Computing Department Electrical Engineering Band 5 Advertised Minimum Salary $32,838 Advertised Salary Range Salary commensurate with qualifications Location of Vacancy Part/Full Time Full Time Hours per week 37.5 Work Schedule Type of Staff Position Full-time Equivalent (FTE) Basis 12 months Job Search Category Administrative

About UofSC

The University of South Carolina System is comprised of the state's flagship university in Columbia (founded in 1801 and currently one of the top 50 "Best Colleges" according to U.S. News and World Report), three regional comprehensive universities (USC Aiken, USC Beaufort and USC Upstate), and Palmetto College consisting of four two-year campuses (USC Lancaster, USC Salkehatchie, USC Sumter, USC Union and Fort Jackson/Extended University). Together, the USC System institutions offer more than 450 degree programs on campus and online and are uniquely positioned to meet the state's educational, cultural, health and research needs. The System employs nearly 14,000 people who work daily to improve the lives of students, fellow South Carolinians and the world. Our diverse engaged faculty and staff enjoy a dynamic and intellectually stimulating work environment.

Position Description

Advertised Job Summary

Assist Department Chair in creating initial drafts of documents based on verbal or email instructions, compiling departmental data into charts, reports, and presentations, arranging meetings (monthly faculty meetings and IAB meeting), conducting preliminary review of all documents before presenting for Chair signature, and tracking due dates for department processes (T&P submissions, annual reviews, award nominations, etc.).
Assist Undergraduate Program and Faculty Development Committee Chairs in various administrative processes as requested.
Manage the department office, including supervising other staff persons who respond to faculty requests, prepare documents (TA, TRV, Requisitions and Payment Requests), and maintain office supplies.

Minimum Qualifications (Classified and Unclassified positions)

Bachelor's degree and 2 years related experience in business management, administrative services or related field; or equivalency.

Preferred Qualifications

Master's degree and five years experience in administrative service position


Ability to exercise discretion in interpreting and applying established policies and procedures and when dealing with people. Ability to set priorities and manage details. Medium to high level of proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and Outlook, Access), and ability to quickly learn online tools such as SharePoint, Blackboard. Experience in an educational setting. Basic understanding of computer hardware and software and use of presentation equipment.

Posting Detail Information

Number of Vacancies 1 Desired Start Date 11/01/2017 If Research Grant/Time Limited, give end date Job Open Date 10/10/2017 Job Close Date Open Until Filled Yes Special Instructions to Applicant Quicklink for Posting http://uscjobs.sc.edu/postings/20084 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, color, religion, national origin, sex, sexual orientation, gender, age, disability, veteran status or genetics.

Position Attributes

Hazardous weather category Non-Essential Safety Sensitive or Security Sensitive No

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have at least a Bachelor's degree and 2 years related experience in business management, public administration, or administrative services; or equivalency?
    • Yes
    • No

Applicant Documents
Required Documents
  1. Cover Letter
  2. Curriculum Vitae
  3. List of References and Contact Information
Optional Documents


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