Admissions & Records Office Supervisor
The Los Angeles Community College District (LACCD) invites applications for the position of Admissions & Records Office Supervisor. This position plans, schedules, supervises, and participates in the specialized clerical and technical work of an admissions and records office on the day shift at a smaller college or the evening shift at a larger college.
MONTHLY SALARY: $4,540 - $5,624
*Salary Information is based on a full-time, 12-month position
Plans, schedules, supervises, and participates in the day-to-day work of the clerical unit in the admissions and records office which performs a wide variety of functions related to student registration and class enrollment, attendance, grading, transfers, and graduation.
Selects, trains, and supervises assigned clerical admissions and records staff.
Interprets District policies, rules and regulations, and operational procedures associated with admissions and records.
Answers inquiries and investigates and resolves the non-routine problems related to registration, enrollment, fee assessments, attendance, residency and graduation requirements, and other related areas.
Assists in the coordination of any off-campus admissions and registration.
Assists in developing and coordinating procedures with other offices such as the business office, financial aid, counseling, and other student services programs.
Assists in coordinating procedures with other offices such as the business office, financial aid, counseling, and other student services programs.
Utilizes standard office software applications to compile data and prepare reports and correspondence concerning student admissions and records matters.
Utilizes specialized computer application programs used for applications, electronic transcripts, and degree audits.
Attends and participates in seminars, conferences, workshops, and other meetings related to admissions and records.
Reviews and supervises the processing of documents and petitions for grade changes, withdrawals, transfers, graduation, academic and progress renewals, etc.
Performs related duties as assigned.
Anticipated vacancies throughout the District. The hiring list established by this examination will also be used to fill future vacancies as they occur during the life of the list. Our Colleges include:
Los Angeles City College
East Los Angeles College
Los Angeles Harbor College
Los Angeles Mission College
Los Angeles Pierce College
Los Angeles Southwest College
Los Angeles Trade-Technical College
Los Angeles Valley College
West Los Angeles College
- Medical and dental insurance and vision care plans are provided for employees and their dependents.
- A $50,000 life insurance policy is provided free of charge for each employee.
- 12 full-pay days and 88 half-pay days of illness leave.
- At least 15 paid holidays per year.
- Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
- Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
- Employees become members of the Public Employees Retirement System. The employee contribution rate is 6 percent. The District also contributes to the retirement system. Employees are also covered by Social Security.
- Employee Assistance Program
MINIMUM REQUIREMENTS FOR ACCEPTANCE OF AN APPLICATION:
Education and Experience:
A. An associate’s degree or its equivalent from a recognized college or university preferably with coursework in business management, office management, human relations, and computer applications AND two years of full-time paid experience in a college or university admissions office. One year of the required experience must have been in a supervisory capacity. A successfully completed college-level course in supervision or management may substitute for the required one year in a supervisory capacity.
B. Graduation from high school or its equivalent AND three years of full-time paid experience in a college or university admissions office. One year of the required experience must have been in a supervisory capacity. A successfully completed college-level course in supervision or management may substitute for the required one year in a supervisory capacity.
A valid Class "C" California driver's license may be required for some positions. Travel to locations throughout the District may be required for some positions.
For a complete job description including the Knowledge, Skills, and Abilities associated with the position please visit our website.
The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.
Individuals protected by the Americans with Disabilities Act (ADA) may request, orally or in writing, an accommodation in the examination process. Documentation of the need for accommodation is required solely for the purpose of establishing that the applicant has an ADA disability and that the disability necessitates a reasonable accommodation. Typically, a recent letter from an appropriate health care or rehabilitation professional which establishes that the applicant has an ADA qualifying disability, identifies the functional limitations as they relate to the testing situation, and recommends/suggests the appropriate accommodation is sufficient. In order for appropriate arrangements to be made at the testing site, a request for accommodation and required documentation must be received by the Examiner of Record at least 3 days prior to the administration of the test.
Completed applications must be submitted through our online employment system by 4:00 P.M. on FRIDAY, OCTOBER 27, 2017. Resumes will not be accepted in lieu of an application. For a listing of other job opportunities with the Los Angeles Community College District, call our 24-hr job hotline, or refer to our Web Page.
HOW TO APPLY
Personnel Commission: (213) 891-2129
24-hr Job Hotline: (213) 891-2099
TDD: (213) 891-2408
Hours of Operation: Monday – Friday 7:30AM – 4:30PM