Administrative Support- Executive
Nature of Work
This position works directly with the Executive Director of Budget Services to ensure the management of the Office of Budget Services; provide administrative support for the Executive Director; oversee the administration of budget staff workflows, deadlines, and work products; and other tasks associated with the operation and development of the department.
Manage the daily functions and operations of the department including: accounting, budgeting, data input and retention, department website development and maintenance, information sharing, process calendars, purchasing, and schedule creation.
Efficiently manage the Executive Director’s schedule and ensure preparation of necessary materials and information for meetings and events.
Coordinate, manage, and maintain appropriate documentation for the budget operations of the university.
Serve as the Assessment and Engaged West Coordinator.
Responsible for establishing new department coding by independently interpreting USG system guidelines, coordinating with acceptable accounting structures, and complying with budget guidelines.
Manage the front office and customer service functions of the department serving as the primary point of contact for the university’s budget function.
Provide information and guidance to departments regarding university budget processes exercising independent judgment and decision making. Create and maintain process guidelines for campus use.
Ensure budget and position management data entered into financial, payroll, and document imaging systems are accurate, complies with state and university policies and procedures, and is current.
High school degree required or its equivalent and five years progressive experience as an administrative professional. Demonstrated ability to efficiently manage (plan, research, implement, monitor, and complete) complex projects involving multiple entities and multiple individuals, including event planning, project activities, grant development or management, etc. Professional and business-like dress, demeanor, speech, and dispositions. Effective oral and written communication skills and ability to adapt style of communication to differing audiences, including writing on behalf of the Executive Director. Ability to work collaboratively in a complex, dynamic environment and to assume leadership of budget analysts’ office activities as appropriate. Ability to maintain the utmost confidentiality and privacy of information.
Self-directed and proactive. Ability to create new ways of conducting business that improve processes and functioning of the university’s budget office. High level of organizational skill with ability to prioritize, delegate, redirect, and adapt, as needed. Experience with ADP or PeopleSoft. Intermediate to Expert level in Excel, Power Point, and Word for creating graphs, presentations, database management, and specialty reporting templates. In addition, the successful candidate must demonstrate an ability to work cooperatively with a diverse group of individuals in a consensus-based environment; demonstrate the ability to think logically in analyzing and solving problems; and possess excellent customer service.
Bachelor’s degree in accounting, business administration, management, or other business related field.
$19.18 minimum - $25.07 midpoint (Hourly)
Physical Requirements/Working Conditions
Ability to sit for long periods using a computer keyboard and mouse.
Ability to lift up to 50 pounds.
Working outside normal working hours may be required including at least two Saturdays a year.
Leave time must be coordinated around reporting deadlines.
Notice to Applicants
Please be advised that should you be recommended for a position, University System of Georgia Board of Regents policy requires the completion of a background check as a prior condition of employment.
Posting Detail Information: S00636P
Required Documents: Resume & Cover Letter & Other document, recording experience with duties & responsibilities.