Specialist, Student Life

Austin, TX
Oct 10, 2017
Institution Type
Community College

General Statement of Job

To plan, organize, and implement Student Life programs, events, and initiatives on assigned campus.

Position Information
Location Northridge Hours 40 hours/week as assigned; Monday - Thursday 9:00 a.m. - 6:00 p.m.Friday 8:00 a.m. - 5:00 p.m.Occasional nights and weekends Salary Specialist 5/116 ($26,978.00 - $38,540.00) FLSA Status Non-Exempt Reports To Student Life Supervisor with workflow oversight by the Student Life Coordinator at campus location Criminal Background Check Pre-employment criminal background checks are required for all Staff and Faculty positions. Pre-employment urinalyses drug screens are also required for all top candidates considered for positions in ACC's College Police department.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  • Serves as first contact with students in assigned Student Life campus office. Meets and greets students, provides information about programs and events, promotes and assists student involvement in programs and activities.
  • Supports campus Student Life programming initiatives; co-advises, trains and assists in the leadership development of student organizations and programming areas including student clubs, organizations, committees, student related special events, and award programs.
  • Provides clerical support for the Student Life Office, performs word processing, maintains databases and files, tracks data and expenditures, schedules appointments, orders supplies and equipment, processes the mail, answers the phone, compiles information for reports, and creates posters and fliers.
  • Oversees activities of the campus Student Life area.
  • Coordinates campus programs and activities, including making arrangements for food delivery, facility use, security, and special equipment; event set up and clean up; parking arrangements; technical requirements; staffing, and other services. Attends events and provides on-site assistance.
  • Coordinates student travel for campus including reservations, driving, chaperoning, and attending travel events, and facilitating on-site workshops.
  • Develops and maintains collaborative relationships with other Austin Community College (ACC) departments, faculty, staff, students, visitors, and campus groups.
  • Works collaboratively with other Student Services areas and Instructional Units.

  • Knowledge

    Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

    • Office procedures and practices.
    • Customer service techniques.
    • Planning and organizing events.
    • Basic budget management.


    Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

    • Maintaining an established, yet variable, work schedule, including frequent evenings and weekends.
    • Maintaining confidentiality of work-related information and materials.
    • Effectively using interpersonal and communications skills.
    • Effectively using organizational and planning skills with attention to detail and follow-through.
    • Entering data, maintaining files, and performing other clerical duties.
    • Contributing as a team member and assisting with the organization and implementation of events, activities, and programs.
    • Providing timely assistance and information to other ACC departments, faculty, staff, students, visitors, and campus groups.
    • Performing complex tasks and prioritizing multiple projects.
    • Using independent judgment to plan, implement student development and co-curricular programs.
    • Creating, composing and editing written materials.

    Technology Skills

    • Use a variety of spreadsheet, word processing, database, and presentation software.

    Required Work Experience

    • One year related work experience.

    Required Education

    • Associate degree.

    Special Requirements

    Licenses/Certifications; Other

    • Valid Texas Driver's License and reliable transportation needed for local Austin area travel.

    Physical Requirements

    • Work is performed in a standard office or similar environment.
    • Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
    • Occasional lifting of objects up to 10 pounds.


    • Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

    ACC Benefits Overview

    Full-time Faculty and Staffing Table employees who work in full-time and/or part-time positions at the College are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short and long term disability, retirement plans and AD&D.

    ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by Federal law.


    The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.

    Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.


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