Sr Administrative Specialist

Location
Denton, TX
Posted
Oct 10, 2017
Institution Type
Four-Year Institution

POSITION INFORMATION

Requisition Number
153246

Job Title
Sr Administrative Specialist

Official Title
Sr Administrative Specialist

Position Number
00008122

Department
Mathematics - 122000

Location
Denton

Is this an internal posting only?
No

Work Schedule
Monday - Friday; 8:00 am - 5:00 pm with OT as necessary

Department Overview
The Mathematics Department at UNT is a comprehensive doctoral degree-granting department with 22 tenure-track and tenured faculty members, 26 lecturers and adjuncts, and 55 graduate students. Tenured and tenure-track faculty members pursue research in mathematics. Many are internationally renowned in their areas of expertise. Mathematics Department instructors teach graduate students, math majors, science and engineering majors, specialized service math classes for students in business and education, and university core math classes required for all UNT students. At every level, mathematics department members are dedicated to providing their students with effective, high-quality instruction.

Job Description
The Mathematics Department at the University of North Texas is seeking to hire a Sr Administrative Specialist to join our team. This position will be responsible for administration of departmental grants and will work closely with the Assistant to the Chair in regard to account balances and reimbursements relating to departmental accounts. This position is also responsible for preparation of monthly and annual reports related to grants and travel. Will perform essential daily functions in the absence of the Assistant to the Chair to ensure smooth operation of business office.

Responsibilities of the position include, but are not limited to:

* faculty and graduate student travel
* visitor assistance and expense reimbursements
* grant-related purchases for faculty
* reimbursements for conference participants
* grant development - assists faculty with grant proposals
* maintains grant files
* holds departmental p-card for grant-related and instructional purchases
* preparation of payroll for grant-related pay
* preparation of grant-related scholarship forms
* social media liaison
* website co-coordinator

The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate.

The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing.

Minimum Qualifications
The successful candidate will possess a Bachelor's Degree and three years of highly responsible and varied office administration
or business management experience; or any equivalent combination of experience, education, and training.

The following knowledge, skills, and abilities are required:

* Exceptional customer service skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
*Knowledge of policies, practices, procedures and terminology of assigned function.
* Supervisory skills.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:

* Grant administration experience a plus.
* Adobe Illustrator experience a plus.

Special Instructions to Applicants
Applicants must submit a resume, cover letter, and 3 professional references with their online application.

Is this a security sensitive position?
Yes

Driving a University Vehicle?
No

Job Open Date
10-09-2017

Job Close Date
Open Until Filled

Pay Rate
Salary commensurate with experience

Pay Basis
Monthly

Job Type
Full-time Permanent

Quicklink for Posting
jobs.unt.edu/applicants/Central?quickFind=63952

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