Ithaca, NY
Oct 10, 2017
Institution Type
Four-Year Institution

Position Information

Vacancy ID S2190 Job Title ASSOCIATE DIRECTOR FOR FACULTY RECRUITMENT AND RETENTION Department Provost and Educational Affairs School/Parent Organization Provost and Educational Affairs Parent Org Division Provost and Educational Affairs Division Employment Category Fulltime-Regular Anticipated start date 10/30/2017 If temporary, expected end date Hours per week 37.5 Weeks Per Year 52.2 Normal Start Time 8:30 AM Normal End Time 5:00 PM Position/Job Summary
The Office of the Provost at Ithaca College is excited to be announcing a search for an Associate Director for Faculty Recruitment and Retention. The Associate Director will serve as the primary resource for faculty recruitment and retention issues and as liaison regarding interpretation of policies and practices regarding faculty appointments. In addition, the successful candidate will develop and deliver training programs and materials for search chairs and committees on recruitment and selection guidelines and procedures; oversee the faculty Diversity Scholars program; work with the Assistant Provost to maintain records related to the contingent faculty bargaining agreement; coordinate submission of faculty reviews and track and monitor faculty sabbatical and leaves of absence; coordinate and manage the review processes for the All-College Tenure and Promotion Committee, the Faculty Personnel Appeals Committee and the Grievance Committee; advise candidates involved in the tenure and promotion, appeals or grievance process of guidelines, timelines, and other issues surrounding their candidacy; and oversee and coordinate (all non-board related) Convocation Day events, serve on the Commencement Planning Committee, and coordinate the academic portion of commencement.
Position/Job Responsibilities
1. Serve as the primary liaison regarding interpretation of policies and practices regarding faculty appointments. Audit faculty appointment data and information for accuracy, consistency, and compliance with policies and procedures. Request review and consultation from Legal Affairs regarding interpretation and application of the Faculty Handbook policies and procedures and consult with the Vice Provost and Assistant Provost on the appropriate action and approval.

2. Assist search chairs and dean's offices in the processing of requisitions, the posting of position vacancies and the writing and placing of recruitment advertisements. Monitor recommendations for hire and appointment forms. Track waiver to post documents and serve as a resource for faculty and administrative offices on various faculty recruitment and retention issues.

3. Develop and deliver training programs and materials for search chairs on recruitment and selection guidelines and procedures in order to achieve compliance with College policy and state and federal laws and regulations. Consult with search committees and monitor search activity and internal procedures for compliance with legal regulations.

4. Oversee the faculty Diversity Scholars program to include collaborating with Dean's offices and departments in developing ads, identifying recruitment outreach sources, interviewing procedures and selection. Identify training and mentorship resources for departments wishing to host scholars, coordinate two scholar public events each year, and coordinate a college-wide faculty committee to support the program.

5. Coordinate, review, and process faculty data and information in consultation with the Office of Human Resources, Legal Affairs, Budget Office, Office of Institutional Research, Dean's offices and other offices responsible for reviewing, processing and maintaining faculty information. Create and maintain the official faculty personnel files. Provide verification of transcript for faculty members coming up for review.

6. Manage the annual faculty reappointment process by coordinating workflow and developing and implementing new or revised processes for collecting and processing faculty data and information; ensure faculty data is processed and maintained within the College's human resources and payroll system Parnassus.

7. Work with the Assistant Provost to maintain records related to the contingent faculty bargaining agreement such as the seniority list. Provide support to the Labor/Management Team.

8. Coordinate submission of faculty reviews including 2nd year, 4th year, midpoint, non-tenure eligible reviews, tenure and promotion and post-tenure, and sabbatical reports and transcript of highest degree completed. Track and monitor faculty sabbaticals, leaves of absence, sabbatical reports, phased retirements, and related faculty opportunities that have contract implications.

9. Coordinate and manage the review processes for the All-College Tenure and Promotion Committee, the Faculty Personnel Appeals Committee and the Grievance Committee. Ensure the committees adhere to the appropriate governance guidelines and timelines. Advise committees, candidates, and College officials regarding issues arising from the processes, as appropriate. Draft correspondence and provide logistical support for the committees to meet, deliberate, and convey decisions. Troubleshoot potential legal issues. Advise candidates involved in the tenure and promotion, appeals or grievance process of guidelines, timelines, and other issues surrounding their candidacy.

10. Provide assistance and support to the Provost and Vice President for Academic Affairs in the management of tenure, promotion, emeritus/a, and appointment renewal decisions. Prepare letters regarding tenure and/or promotion for the President's signature and provide the President's office with lists of faculty/emeritus/a for various events.

11. Create supporting documentation for the Board of Trustees meeting for candidates being considered for tenure and/or promotion, emeritus/a status, honorary degrees, new full-time tenure-eligible notice appointments, non-tenure eligible notice appointments, faculty hired for the current year, proposed Faculty Handbook amendments, and any special reporting regarding faculty as requested.

12. Oversee and coordinate (all non-board related) Convocation Day events to include chairing the Convocation Planning Committee, preparing correspondences for faculty and emeritus/a, designing/updating invitations for the incoming class, and coordinating arrangements with Conference and Event Services and other offices or outside agencies. Organize the academic procession and platform party. Conduct the walk-through for the platform party and coordinate the final script and Convocation program(s). Work with the President's office to coordinate the opening faculty/staff meeting.

13. Serve on the Commencement Planning Committee and coordinate the academic portion of commencement; prepare correspondence to faculty members and emeritus/and organize the academic processing, platform party and script.

14. Develop and demonstrate a multicultural awareness and contribute to cultivating an inclusive, diverse and respectful College community. Demonstrate civil and inclusive behavior when interacting with staff, faculty, students and visitors to the College. Promote a flexible, collaborative and inclusive work and living environment and engage in educational opportunities to increase awareness and understanding of diversity and inclusion.

15. Participate in orientation programs for new faculty, service awards and employee recognition events, and assist Dean's offices with the exit-interview process for faculty. Coordinate with the Office of Human Resources as appropriate.

16. Oversee and manage the Ithaca Initiative Fund designed to provide financial support for programming and activities that directly impact the recruitment and retention of groups that are under-represented and under-served in institutions of higher education.

17. Serve as a joint contact with the Office of Human Resources for the Upstate New York Higher Education Consortium to further employment outreach efforts to achieve diversity and excellence in faculty, other academic personnel, staff, and senior management applicant pools and to seek solutions to the dual career dilemma. Assist dual career partners in establishing relationships and employment opportunities.

18. Coordinate the annual review of the faculty/administration directory section of the undergraduate catalog and the review of the graduate catalog every other year. Collect, verify and enter all information submitted from the deans' offices and the Office of Human Resources to ensure accuracy of the data.

19. Provide support to Faculty Council by assisting in scheduling meetings, preparing and distributing agendas, attending meetings, recording and transcribing meeting minutes, and preparing correspondence and reports in support of committee chairperson if appropriate. Provide operational support within the Provost and Vice President's Office; work on special projects and attend various committee meetings as requested.
Position/Job Qualifications
Bachelor's degree and a minimum of 4 years related experience or the equivalent combination of education and experience. Experience in the development of diverse recruitment outreach methods and inclusive search techniques, facilitating training and development programs, and providing coaching to increase employee effectiveness and retention; the ability to effectively work and interact respectfully within a diverse and inclusive environment; experience handling highly sensitive and confidential information; knowledge of human resources practices; the ability to handle multiple tasks and work collaboratively; excellent attention to detail, organizational skills, interpersonal, and verbal and written communication skills; proficient working knowledge of word processing, spreadsheet and database software applications; previous experience maintaining and reconciling office and project budgets; and working with on-line human resources information system required. Experience working in a college or university setting preferred.
EEO Statement
Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.
Instructions for submitting your application:
Interested applicants must apply online at and attach a resume and cover letter. Questions about online application should be directed to the Office of Human Resources at (607) 274-8000. Screening of applications will begin immediately. Complete applications must be received by October 17, 2017.
Work authorization (select one): Visa sponsorship is not provided for this position Department description College Description
At Ithaca College, a comprehensive residential campus community of 6,500 students, we strive to be at the forefront of the higher education landscape. We offer a distinct integrative learning experience that makes students ready for the personal, professional, and global challenges of our age.

We seek candidates who embrace integrative learning and want to be a part of this exciting time in Ithaca College history. We encourage creative collaboration and innovation in our faculty and staff, providing support and resources for them to grow in their fields and lead students to their own innovative ideas and achievements.

We welcome different ways of thinking and look for candidates with unique points of view and life experiences. We are inclusive of individuals with a wide range of cultural, personal, and professional backgrounds, talents, and skills. Our campus is a vibrant and rewarding community where diverse minds can learn, succeed, and excel.

When reviewing candidates, we are looking for indicators of a number of core competencies. Prospective candidates must be adaptable, collaborative, inclusive, respectful, responsive, results driven, and sustainable. They must communicate effectively, demonstrate leadership, exhibit professional integrity and ethics, take initiative, value personal and professional development, and show that they will engage in the college.

Nestled in the heart of New York State's scenic Finger Lakes region, Ithaca College sits atop South Hill overlooking picturesque Cayuga Lake and is just minutes away from the city center. Combining small town warmth and charm with the vibrancy of a college community, the thriving and culturally diverse city of Ithaca has been rated by Kiplinger's as one of the top 10 places to live in the United States.

To learn more about Ithaca College, visit us at
Market Hiring Range $58,000 - 62,000 FLSA Status Exempt Is this position eligible for benefits? Yes

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