UBA/ Mag Lab Senior Accounting Specialist

Tallahassee, FL
Oct 10, 2017
Institution Type
Four-Year Institution

Job ID: 42480

Full/Part Time: Full-Time

Regular/Temporary: Regular

Apply On Or Before: 10/16/2017


This position is with the University Business Administrators Program located at the National High Magnetic Field Laboratory.


This position is responsible for the prepay travel audit functions, payables, disbursements, procurement, receiving and P-Card processes for the National High Magnetic Field Laboratory (NHMFL). Responsible for monitoring and providing financial projections of these business activities for the NHMFL/University Business Administrators (UBA) Fiscal Office through maintenance and control of financial records.
Responsible for all phases of the purchasing and receiving processes in the acquisition of highly specialized equipment and supplies, commodities, and contractual services for the NHMFL. Significant interactions with scientists and research personnel and vendors in regards to proposed procurements. Acts as Procurement Approver. Develops detailed documentation for formal procurement actions (bids, ITN's, RFP's SRE's, etc.). Performs periodic reviews of P-Card documentation files and P-Card compliance queries to assure adherence to applicable rules and procedures. Serve as a back-up P-Card proxy as required.
Responsible for the travel prepay audit function at the NHMFL. Supervises UBA/NHMFL responsible staff to ensure compliance with travel rules/laws/policies and regulations by analyzing, verifying, and performing complex financial reconciliations. Acts as NHMFL Departmental Travel Approver. Develops and presents training and informational activities for NHMFL travel representatives.
Supervises the payable and disbursement services functions at the NHMFL, ensures compliance of disbursements within the applicable rules/laws; ensures adherence to applicable policies/procedures. Approves payment requests, assists vendors with invoice questions, and serves as NHMFL point of contact for resolution of vendor payment issues. Coordinates preparation of forms and documentation for all required expenditure transfers, journal corrections, etc. and works with NHMFL budget staff to assure accuracy of shadow accounting system.
Prepares integrated financial/statistical reports and financial statements. Provides financial projections and cost/budgetary studies or reviews. Recommends, interprets, and implements fiscal and accounting administrative policies and procedures that have a significant impact on NHMFL. Distributes updates of policies and creates business procedures/processes for the NHMFL/UBA Fiscal Office. Supervises, monitors, evaluates, and provides training and cross training of the NHMFL and University Business Administrators Fiscal Office staff. Attends NHMFL and UBA meetings as requested by UBA Assistant Director. Serves as the NHMFL/UBA Assistant Director in their absence.
Responsible for ensuring the NHMFL follows proper cash handling procedures. Coordinates cash handling for the NHMFL. Assures compliance with University cash handling procedures and credit card security; reconciles check mail log; processes credit card deposits; updates NHMFL cash handling application as required.


Bachelor's degree and four years of accounting related experience or a combination of post high school education and accounting related experience equal to eight years.
Experience compiling, reviewing, and reconciling data for accuracy, completeness, and compliance.
Experience working with Microsoft Office, Excel, and other applicable computer applications.
Experience utilizing problem solving skills.
Experience training and supervising employees.
Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.
Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.
Knowledge of electronic data processing as it applies to fiscal and accounting activities.
Knowledge of Generally Accepted Accounting Principles (GAAP).
Ability to prioritize and organize work assignments.
Ability to communicate effectively verbally and in writing.
Ability to perform accurately in a detail oriented environment.
Ability to establish and maintain effective working relationships. **Resume Required**


Bachelor's degree in Accounting.

Anticipated Salary Range

Mid to High 50's

Pay Plan

This is an A&P (Administrative and Professional) position.

Criminal Background Check

This position requires successful completion of a criminal history background check.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf


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