St. Ignatius Church Sacristan
St. Ignatius Church Sacristan
University of San Francisco
The Sacristan prepares the vestments, books, candles, equipment, and other liturgical materials in the church in preparation for liturgical ceremonies; maintains the inventory of all liturgical supplies; monitors the overall routine maintenance and cleanliness of church facilities; and sees to the upkeep of the mechanical, plumbing, electrical systems and sound systems in collaboration with parish staff and USF facilities management. The Sacristan generally works 5 days per week. Historically, this has been Wednesday through Sunday each week, with Monday and Tuesday off. The Sacristan also works on major religious holidays during Holy Week and during the Christmas season and may be required to work extra hours on those days. The Sacristan is also sometimes requested to assist with preparation for large funerals, whenever they occur.
A. Preparation, care and maintenance of the materials needed for the administration of the Sacraments
1. Organizes the vestments, books, candles, bread, wine, water, chalices, oils, music programs, Sunday bulletins, collection envelopes, baskets and bags, etc., which are needed for all liturgical celebrations. Prepares all these elements ahead of the liturgy, and afterward, returns them to their proper places, cleaning them as needed.
2. Prepares the Prayers of the Faithful, Mass intentions and pulpit announcements for Mass.
3. Supervises and trains assistant sacristans and church volunteers, who assist with or perform duties that fall under the responsibility of the Sacristan.
4. Responsible for any repairs necessary to liturgical materials, seeing that repairs are done by competent workmen. Orders and receives new materials as needed and submits the invoices to the parish business manager for payment.
5. Maintains and oversees operation of the sound system and hearing assisted devices.
6. Ensures appropriate lighting for liturgies and other events in the church; turns on the lighting at the proper times. Provides for replacement and repair of the lighting.
7. Oversees ushers who collect the money at all Masses, and is overall responsible for the safe handling of the collection and transfer to the sacristy safe.
8. Invites members of the congregation to bring up the bread and wine in the offertory procession, if the greeters have not done so.
9. Manages replacement of votive candles at all devotional altars. Ensures safe handling of the money from candle collection boxes and poor boxes in the church.
10. Locks the church or ensures an assistant or volunteers are assigned to do so. Maintains all church keys and distributes them to staff and volunteers as needed. Maintain records of key holders.
11. Helps prepare the budget for worship materials and is accountable for managing to budget; and for reviewing significant deviations with the Director of Parish Operations.
12. Collaborates with Coordinator of Parish Worship (CPW) to supervise the worship environment and to provide support and advice for decorating.
13. Serves as a resource to the pastoral staff as needed. Provides input regarding special needs for Sunday Masses, Holy Days, and other liturgies, e.g., reconciliation services, Eucharistic adoration, Stations of the Cross, evenings of prayer, Confirmation, weddings, baptisms and funerals.
14. Assesses attendance by the congregation in the liturgy (takes census) at least quarterly; advises on the number of bulletins or worship aids needed each week and the number of bulletins taken.
15. Works with organizers of special events held in the church, including University and high school graduations, concerts and non-parish liturgies which may have special requirements. Assists in recruiting event coordinators.
16. Assists with posting signage for parish events, special events, and change in location of liturgies, informational signage for weddings & funerals, etc.
17. Works with wedding coordinators to administer the sacrament of Marriage with integrity and provide an excellent experience for couples and their families while maintaining a respectful church environment.
18. Attends weekly staff meetings and other meetings as necessary.
B. Responsibilities for the maintenance and cleaning of the Church
19. Devotes significant time and attention to the maintenance needs and smooth operation of the church facilities, as needed.
20. Maintains an organized, safe, clean sacristy and collaborates with the Coordinator of Parish Worship to ensure order in the work sacristy and storage areas of the church.
21. Creates and maintains an operations manual of all systems in the church.
22. Engages workmen in performing needed repairs of the church. Maintains a relationship with USF Facilities Management for advice on repairs and approved suppliers. Refers other maintenance and preservation needs to the Pastor and Director of Operations.
23. Oversees the janitorial work provided to the church. Communicates specific cleaning needs and keeps the janitor aware of events in the church which affect their work.
24. Arranges for seasonal cleaning of ground water drains, most frequently on the north and east sides of the church, as well as, the roof drains and gutters.
25. When assigned, oversees maintenance and repair projects, for example, in regards to heating, painting, etc., working with contractors to ensure the job is fully complete.
26. Helps prepare the budget for church maintenance, cleaning and preservation.
27. Maintain the architectural plans and maintenance records of the church in collaboration with volunteers or an archivist.
28. Works with USF Public Safety to ensure safety instructions are up to date; safety equipment is in working order, and volunteers are properly trained.
• An active member of a liturgical faith community, within the Roman Catholic tradition.
• Working knowledge of the Catholic liturgical cycle and celebrations or the potential to learn it on the job.
• Strong interpersonal and organizational skills and ability to work as a member of a team
• Ability to administer and perform the daily responsibilities of the position including the physical requirements.
• Physical requirements of the job include lifting and moving some large objects; climbing inside and outside stairwells and ladders to the attic and roof areas of the church; moving objects to and from storage locations; frequently walking all areas of the church.
• Ability to maintain accurate records of supplies inventory, maintenance projects, etc.
• High standard of accountability
• Willingness to investigate problems, identify underlying causes, recommend solutions and implement plans to completion.
Additional Knowledge, Skills, and Abilities:
• Knowledge of parish operations
• Familiarity with Roman Catholic Church directives on liturgy
• Knowledge of building systems and maintenance
Who is served by the Sacristan’s role: The Sacristan supports the mission of the Parish to be a welcoming and inclusive community to all who enter the church to participate in liturgical or sacramental celebrations. Those whose experience is made better by the Sacristan include the pastoral staff, church volunteers, wedding coordinators, the Liturgy Planning & Environment Committee, those receiving sacraments, grieving families, and church visitors.
Desired Collaboration Behaviors:
The Sacristan should proactively offer advice, assistance and insight to resolve known issues, to raise awareness of potential problems and to recommend solutions or improvements.
For information on how to apply, please visit the following link: www.usfjobs.com
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.