Academic Senate Committee Coordinator and Communications Specialist

Oct 09, 2017
Institution Type
Four-Year Institution

Stanford University

Academic Senate Committee Coordinator and Communications Specialist

Job Number:

Applications accepted until position filled.

Note: Not all unique aspects of the job are covered by this job description

The Academic Senate Committee Coordinator and Communications Specialist position offers an exciting opportunity to be support University governance of student and academic life, and to participate in an innovative approach to Registrar communication with the Stanford community.

The Office of the University Registrar is proud to be part of Student Affairs, which advances student development and learning; fosters community engagement; promotes diversity, inclusion and respect; and empowers students to thrive.


Administer and support three Academic Senate Committees, C-GS (Committee on Graduate Studies), C-RUM (Committee on the Review of Undergraduate Majors), and C-USP (Committee on Undergraduate Standards and Policies). Collaborate with departments and schools to manage academic structure requests and subsequent implementation for the University. Perform communications duties to enhance the Registrar's engagement with the Stanford community.

  • Independently implement, administer and evaluate day-to-day activities of C-GS, C-RUM, and C-USP, as well as their subcommittees. Act as key contact.
  • Take minutes at meetings and produce well-written draft and finalized minutes under the direction of the committee chair.
  • Work with the committee chairs to schedule meetings and plan agendas.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
  • Liaise with the Academic Senate Steering Committee to conduct C-GS, C-RUM, and C-USP business.
  • Produce Annual Reports from each of the committees to the Academic Senate.
  • Manage the Academic Structure proposal process for the University.
  • Analyze and interpret policies; develop, revise and implement procedures for the committees and subcommittees.
  • Manage the online presence and technology for the committees.
  • Represent the committees and subcommittees within the Registrar's Office and to such other offices as the chairs of the committees may determine.
  • Assist in organizing outreach activities that may include communications, events, training, and/or conferences.
  • Assist in providing training and support to empower colleagues to undertake coordinated communication/training initiatives.
  • Assist in updating and publication of Registrar web sites, forms, and training materials.
  • Assist in editing and publishing the Stanford Bulletin.
  • Assist the University Registrar in managing her/his calendar.
  • Other duties may also be assigned MINIMUM REQUIREMENTS:
    Education & Experience:

    Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

    Knowledge, Skills and Abilities:
  • Demonstrated ability to prioritize own work.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and especially in formal writing.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team. Certifications and Licenses:
    - Frequently sit or stand to perform desk-based computer tasks.

    - Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and rarely pull objects that weigh up to 10 pounds.

    *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, OFFICE OF THE UNIVERSITY REGISTRAR: The Office of the University Registrar, a unit within Student and Academic Services, supports teaching and learning at Stanford by maintaining the integrity of academic policies and the student information system. We are the stewards of Stanford's student records from application to degree conferral in perpetuity.

    Experience a culture of excellence. Stanford University, located in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

    Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Finalist candidate must successfully pass a pre-employment background check.

    Job: Administration

    Location: Vice Provost for Student Affairs
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.