Course and Event Scheduling Specialist
Course and Event Scheduling Specialist
Job Number: 76577
For full consideration, submit your application by 5 pm on Friday, October 20, 2017. Note: Not all unique aspects of the job are covered by this job description Would you like to use your expertise to support Stanford students, faculty and staff? Then the position of Course and Event Scheduling Specialist in the Office of the Registrar may be the right opportunity for you! The Office of the University Registrar is proud to be part of Student Affairs, which advances student development and learning; fosters community engagement; promotes diversity, inclusion and respect; and empowers students to thrive. JOB PURPOSE:
Administer, implement, and interpret university and department policies and procedures on issues regarding course and event scheduling. Identify, clarify, and resolve highly visible or complex issues with substantial significance and impact that may span multiple areas, using advanced technical and professional knowledge requiring independent judgment. Reporting to the Associate Registrar, the Course and Scheduling Specialist is responsible for scheduling courses and events campus-wide. This includes the scheduling of approximately 3000 courses, 200 classroom spaces and 500 events across campus each quarter. The candidate is expected to analyze complex business processes involved in compiling course data and scheduling classes at the university; audits the accuracy of data entered into the student information system by 180+ departmental staff.
- Administer the scheduling of courses and events campus-wide.
- Manage processes and programs to implement the goals of the unit, department, or division.
- Audit academic courses for accuracy during the year, especially before Axess opens for enrollment.
- Devise, implement, and document auditing business practices within course and event scheduling.
- Manage the scheduling and course set-up process as well as support instructional needs.
- Provide consultation to schools, departments, faculty, and staff on issues related to course set-up and enrollment management.
- Represent department programs and initiatives at meetings, conferences, and to the university to both internal and external constituents.
- Collaborate with others to help resolve program issues and concerns, interpret policies, and mediate complex and sensitive issues.
- Reconcile complex issues; analyze diverse transactions from multiple sources.
- Prepare management reports and presentations.
- Identify and evaluate data needs, manage the implementation and development of technology.
- Work collaboratively with system analysts and programmers to identify and resolve problems as well as to identify and define requirements for course related functions in PeopleSoft and CPS (curriculum planning syste) class form.
- Develop and implement plans for outreach efforts.
- Provide advice to students on a range of issues, including, but not limited to, enrollment, course and event scheduling, etc., in order to assist them in making appropriate choices and decisions.
- Serve as a subject matter expert to other departments; represent unit/department.
- Lead, create and contribute to development of business practices and organizational change to improve processes and workflow.
- Serve as a key member of university wide teams and projects.
- May train and supervise other staff, volunteers and temporary workers.
- Other duties may also be assigned
Education & Experience:
Bachelor's degree and three years of relevant experience, or combination of education and relevant experience. Knowledge, Skills and Abilities:
Job: Student Services
Location: Vice Provost for Student Affairs
To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.