Fitness Specialist

Oct 09, 2017
Institution Type
Four-Year Institution

Stanford University

Fitness Specialist

Job Number:

2 Part-Time Positions Available
Stanford's Department Athletics, Physical Education and Recreation (“DAPER”) supports the campus Recreation and Wellness initiatives. The core tenets of the Departments culture, “The DAPER Way” are: Embrace Scholar-Athleticism, Pursue and Revere Excellence, Lead With Courage, and Work Cohesively. All department actions and employees are guided by these principles.

Provide administrative and operational support to faculty, staff, and students on issues regarding advising and coaching for personal training and fitness services. Resolve routine issues of limited scope within the Fitness and Personal Training unit using general guidelines and under general supervision. Functions involve programming and supervision at all Recreation and Wellness facilities including the Arrillaga Outdoor Education Recreation Center, Arrillaga Center for Sports and Recreation, Ford/Burnham Pavilion, the Li Ka Shing Fitness Center, and other areas designated for fitness programming.

Responsibilities (100%)
  • Develop detailed personal training programs for students, faculty, and staff.
  • Provide oversight of Recreation and Wellness fitness program related facilities.
  • Provide personal training, small group training, team training and/or group fitness programming for Stanford Recreation and Wellness participants.
  • Review documents and forms for completeness, track files for follow up and distribute for review.
  • Research and resolve routine issues, refer complex issues to other staff.
  • Input data, update electronic databases, web sites, literature, and associated materials. Collect, gather and validate data, prepare basic reports.
  • Coordinate scheduling logistics for assigned personal training studio.
  • Respond to routine inquiries from students, faculty, and staff via in-person, telephone and electronic communication modes.
  • Serve as a subject matter resource to students, faculty, and staff.
  • Contribute to general office administration and process improvements.
  • Conduct fitness programs and outreach at various campus locations for students, faculty, and staff.
  • Train and direct day-to-day activities of student and contingent workers including mentoring newly certified personal trainers.
  • Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
  • May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
  • Maintain approved content on websites.
  • Perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
  • May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
    Education and Experience
    Associates degree and one year of relevant experience, or combination of education and relevant experience. Bachelor's degree in exercise or related field preferred.

    Knowledge, Skills, and Abilities
  • Strong written and verbal communication skills.
  • Basic computer skills, including experience with Microsoft Office Suite.
  • Customer service skills.
  • Basic office administration skills.
  • Ability to learn compliance with legal, financial, and university policies and external regulations.
  • Strong knowledge of fitness facility equipment.

    Certifications and Licenses:
  • Nationally recognized personal training certification
  • First Aid and CPR certification


  • Frequently sit, perform desk-based computer tasks.
  • Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 45 pounds. Additional physical tasks may include demonstrating fitness-related activities and movements.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • May work extended hours, evenings or weekends.
  • May travel locally.
  • Travel on campus to schools/units.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
    *Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristics protected by law.

    Job: Athletics

    Location: Athletics
    Schedule: Part-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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