Assistant Director of Recreation

Claremont, California
Oct 09, 2017
Institution Type
Four-Year Institution


Under the leadership of the Director of Recreation, and Manager of Roberts Pavilion, manage Claremont McKenna, Harvey Mudd and Scripps Colleges’ intramural and club sports programs. Be visible and known on the three campuses to build relationships with intramural constituencies. Develop, direct and evaluate student staff. Develop feedback and evaluative tools to review the intramural and club sports program. Provide administrative support for the 5-College club sports programs including facility scheduling. While CMC boasts its own campus, it is a member of a larger seven-College consortium. CMC, along with Harvey Mudd College and Scripps College, comprise Claremont-Mudd-Scripps (CMS) Athletics, which participates in NCAA DIII competitions. The Assistant Director is expected to exercise expertise and quality decision making to ensure participant satisfaction.



Reporting to the Director of Recreation & Manager of Roberts Pavilion, performs or works independently/collaboratively to perform the following essential duties and responsibilities:

Intramurals and Club Sports (50%)

• Develop comprehensive intramural schedule of activities to be utilized by CMS students, faculty, and staff. Schedule should include both competitive sports and non-sport related activities. In addition to semester based leagues, the schedule should include a variety of one-day or multi--day tournaments.

• Marketing and promotion of intramural schedule to all appropriate avenues. Including but not limited to social media, Roberts Pavilion and CMC digital signage, tabling on campus.

• Work with Assistant Director of Event and Operations to schedule facility and fields needs for intramural and club sports programming.

• Collaborate with Harvey Mudd College and Scripps College to schedule field and facility spaces as needed for intramural and club sports programming.

• Manage the $100,000 annual budget designated for Club Sports and Intramural program.

• Allocate merit based funding to CMS Recreation, and 5C sport clubs based on their submitted and approval annual plans for competition-based travel.

• Serve as the approver and advisor for all sport-related clubs at Claremont McKenna College. Collaborate with Harvey Mudd College, and Scripps College Dean of Students Office’s on approval of new club sports.

• Communicate with student leaders on each campus to develop programming aligned with the interests of CMS students, faculty, and staff.

• Work with Director of Recreation and Manager of Roberts Pavilion to create and review vendor contracts and purchase equipment as needed to conduct intramural events.

• Create, administer and analyze surveys to be sent to CMS students, faculty and staff for feedback regarding programming and conduct of program at the conclusion of their intramural seasons.

• Conduct routine visitations to intramural and club sport activities to ensure programs, and staff are conducted at a level aligned with the vision of the department.

• Develop and maintain both a club sports and an intramural manual with required policies and procedures outlines.

• Provide training material and administer training during monthly club sport officer instructional sessions for all active CMS Recreation, and 5C club sports.

Recreation Camps (20%)

• Develop annual summer camp program to be hosted by CMS Recreation, which will be housed primarily in Roberts Pavilion during non-academic time periods.

• In coordination with CMC Human Resources, facilitate the hiring, and onboarding of all part-time staff working with the CMS Recreation camps.

• Work with the Assistant Director of Events and Operations to schedule all facility and field use during camps.

• Under the supervision of the Director of Recreation, coordinate all marketing opportunities to promote the CMS Recreation camp to the community.

Group Fitness & Physical Education Classes (15%)

• Under the direction of the Director of Recreation, work with the Asst. Director of Events and Operations on facility scheduling of fitness and wellness classes within Roberts Pavilion.

• Develop partnerships with local fitness and wellness industry professionals to enhance our class curriculum offering to the CMS students, faculty, and staff.

• In coordination with CMC Human Resources, facilitate the hiring, and onboarding of all part-time staff working as fitness and wellness part-time instructors.

• Assist the Director of Recreation in the evaluation of all fitness and wellness class instructors.

Staff Management (15%)

• Develop and implement orientation program for new part time student staff supporting intramural and club sports.

• Direct oversight and management of student workers working as part time game officials and supervisors.

• Oversee timecard approvals for student workers, student officials, and other employees of the Recreation program.

Performs other essential duties and tasks as required by the College.



• Bachelor’s degree in Sports Management, Kinesiology, Recreation or related field is required.

• Master’s Degree in a related field is a plus.


• 3-5 years of Recreation Management, Club Sports, and Intramurals experience with increasing responsibility in Intramural programming and Staff Supervision.

• Experience working on a college campus with or reporting to an Athletic Department is preferred.


A valid Non Commercial Class driver’s license is required. May be required to transport staff, game day officials, or complete other job related work off campus.


Ability to exert physical effort, including the ability to lift a minimum of 30 lbs., bending, squatting, reaching, or being on feet for long periods of time.

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

• Follow all written and verbal instructions, asking questions as needed for clarification of projects/tasks/duties/assignments.

• Operate computers with basic Microsoft Office software (such as Word, Excel, Outlook, PowerPoint) and associated professional software such as EMS, Lenel, or Fusion. Demonstrate understanding of the use of technology/devices/equipment in assessing and improving facility operations systems and processes to achieve annual goals and maintain confidentiality.

• Handle all activities and often confidential information with patience, discretion, good judgment, courtesy and tact while working with people from a wide variety of backgrounds.

• Prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner, and work both independently and as a collaborative member of the College with a high standard of integrity and ethics, in support of the College’s strategic vision and the division’s/department’s annual goals.

• Use exceptional organizational and time management skills to complete work with accuracy and a keen attention to detail.

• Deploy professional skills in collaboration with colleagues, to best promote the College’s strategic interests.

• Demonstrate effective, accurate and clear communication with excellent verbal, written, interpersonal, reading, and leadership skills to supervise, facilitate, motivate and inspire a highly diverse group of employees.

• Collaborate effectively with employees, parents, students, alumni, volunteers, community partners, and stakeholders and needed.


REQUIRED HOURS: The regular hours for this full time position are 8:00 a.m. to 5:00 p.m., Monday – Friday. Holiday, weekend and evening work hours will be required. Some travel may be required. Regular hours will vary due to needs of CMS Recreation or the College. This is a 12 month position.


This is an exempt position.

This is a full-time position.

This is a benefits-eligible position.

IPEDS Category Job Code: Other Professionals

GROOMING AND APPEARANCE: The Claremont Colleges seek to maintain a neat and professional image at all times.

BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Certain positions will require the successful completion of a post-offer physical agility test. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.  Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.  All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Director of Human Resources if qualified for any open position. Please do not contact departments directly.

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