Accounting Officer – General Accounting and Payroll
El Camino College
Accounting Officer – General Accounting and Payroll
Division: Fiscal Services
Close Date: 10/20/2017
Complete job description and application available online at: https://elcamino.igreentree.com/css_classified/CSSPage_JobDetail.ASP?T=20171009114900&
Under the direction of the Director of Accounting, perform complex technical accounting, financial reporting, disbursements and/or payroll duties; coordinate day-to-day office operations; maintenance and review of District level accounting, budgetary and fiscal records, documents, and reports, assuring accuracy and conformance with established procedures; lead, train, coordinate, and provide work direction to subordinate personnel.
The Accounting Officer - Fiscal Services performs complex analysis of accounting transactions and reports and provides technical expertise related to accounting procedures, financial transactions, and budget maintenance to other staff. The Accounting Officer coordinates day-to-day office operations and performs complex and difficult duties, assisting in the preparation, maintenance, and review of accounting, budgetary and fiscal records and reports. The Accounting Officer directs complete functional areas such as payroll, accounts payable, registration, fee collection, and financial aid accounting. The Accounting Officer performs technical accounting duties in assigned functional areas.
Perform technical accounting and auditing work in the preparation, maintenance, and review of District-level financial records, accounts, disbursements, payroll, vendor payments, and reports; assure compliance with applicable rules, regulations, policies, and procedures.
Prioritize, assign work, and provide training within the unit.
Maintain area activities and communicate, both orally and in writing, with the Department of Education at the State and Federal levels, State Chancellor's Office, Los Angeles County Office of Education, Department of Health and Human Services, other Federal, State, and local agencies as well as other divisions and project directors.
Prepare and maintain a variety of difficult financial, disbursement, and accounting records, ledgers, and reports; audit accounts as necessary to assure proper internal controls.
Lead, train, and provide work direction to subordinate personnel; monitor and coordinate work-flow; assure the timely completion of duties assigned to the unit.
Maintain and monitor assigned accounts; post data and maintain journals and ledgers; reconcile, adjust, and balance assigned accounts; audit deposits; disbursements; transfer funds as necessary between various funds and accounts.
Review financial documents to assure accuracy, completeness, and compliance with applicable regulations, requirements, and established procedures.
Assure compliance with District, State, and Federal policies and procedures, applicable laws and regulations and generally accepted technical principles.
Prepare reports for assigned unit; maintain records, ledgers, and reports.
Prepare comprehensive reports as required by the District, State, Federal government, or other agency.
Compile information and data and prepare a variety of financial, accounting, disbursement, and budgetary reports and statements.
Review financial reports and computer printouts to assure accuracy and completeness; make corrections and adjustments as necessary.
Coordinate communication and accounting activities with other District departments and personnel, governmental agencies, auditors, and vendors.
Prepare cash flow and cash balance reports to optimize the management of the cash needs of the District. Prepare financial reports needed to enable the District to issue Tax Revenue Anticipation Notes, Grant Anticipation Notes, and Certificate of Participation.
Provide information to District personnel regarding area's requirement and financial transactions, procedures, and errors; answer questions; intervene, and resolve problems related to the specific area assigned.
Audit and advise support staff regarding various documents/forms involved in specific area operations, i.e., invoices, requisitions, purchase orders, warrants, cash receipts, time sheets, journal entries, and promissory notes.
Prepare audit reports and audit area operations to assure proper internal controls; assist external auditors as assigned.
Monitor data entry to County and District files to assure accuracy of data.
Monitor cash collections during registration with Admissions staff when collections are made outside Accounting office and monitor disbursement of Financial Aid checks to students.
Review and interpret Federal, State, County, Los Angeles County Office of Education, District and other regulations, laws, policies, and procedures relating to accounting, disbursements, payroll, and vendor payments.
Participate in task forces, meetings, and the selection of new staff members.
Operate a variety of office equipment and machines such as personal computer, computer terminal, typewriter, calculator, and microfiche reader-printer.
Research and recommend process improvements to provide timely and more efficient use of resources. Participate in task forces, meetings, and the selection of new staff members.
Operate office machines and equipment including computer terminal, personal computer, typewriter, calculator, and copier.
Perform related duties as assigned.
Specific area's rules, regulations, principles, practices and procedures. Thorough record-keeping techniques.
Modern office practices, procedures, and equipment.
District organization, operations, policies, and objectives.
Oral and written communication.
Applicable sections of State Education Code and other applicable laws.
Technical aspects of field specialty and principles of providing training and work direction. Interpersonal skills using tact, patience, and courtesy.
Correct English usage, grammar, spelling, punctuation, and vocabulary.
Prepare and maintain complex office operations and reports related to specific area. Organize day-to-day operations of specific area.
Train and provide work direction to others.
Assign and review the work of others.
Analyze situations accurately and adopt an effective course of action.
Operate standard office machines including calculator, computer terminal, typewriter and copier. Meet schedules and time lines.
Work independently with little direction.
Establish and maintain cooperative and effective working relationships with others.
Read, interpret, apply, and explain rules, regulations, policies and procedures. Communicate effectively both orally and in writing.
EDUCATION AND EXPERIENCE
Bachelor's degree in Accounting or related business major and four years of direct, increasingly responsible experience required.
Direct related and increasingly responsible work experience in excess of the four years required and two years of college level course work may be substituted for the required bachelor's degree. Eight years of increasingly responsible direct work experience in excess of the four years required may be substituted for the bachelor's degree requirement.
SALARY RANGE: $4,927 to $6,347 per month.
Employees contribute 6.50% - 7% of their earnings toward the Public Employees Retirement System (PERS).
CONDITIONS OF EMPLOYMENT
This position is designated as regular, full-time, twelve-month classified. Excellent fringe benefits include eight 32-hour workweeks during the summer. Working hours will be Monday through Friday 7:45 a.m. until 4:30 p.m. Employment is contingent upon satisfactory employment verification, fingerprint check, and tuberculosis examination. The selected candidate must provide identification and work authorization. Physical standards for this position are available for review in Human Resources.
Applicants with disabilities requiring special accommodations must contact Human Resources at least five (5) working days prior to the final filing date.
Applicants must submit the following documents by the closing date: 1) Online application: https://elcamino.igreentree.com/css_classified
2) Resume - Resumes are NOT accepted in place of any part of the application and you should complete all sections of the application even if the entries duplicate information on you resume.
3) If you should need assistance, please call (310) 660-3593 Ext. 3807 or visit the office Monday - Friday from 8:00 a.m. and 4:00 p.m.
CLOSING DATE: Friday, October 20, 2017 at 3:00 p.m.
El Camino College is an Equal Opportunity Employer
The El Camino Community College District provides equal employment opportunities to all qualified employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity or sexual orientation), national origin, age, disability, or veteran status.