Learning Communities Coordinator

Location
San Diego
Posted
Oct 09, 2017
Institution Type
Four-Year Institution


Learning Communities Coordinator


Department: Residential Life	
Staff Full-Time
Job IRC#25419

Job Description:
The Learning Communities (LC) Coordinator assists the Associate Director with complex administrative work for the Living Learning Communities (LLC) and Transfer Learning Communities (TLC) Programs. The LC Program Coordinator plans large-scale events for the first-year class and transfer cohort for both the LLC and TLC programs; manages all aspects of the LLC and TLC budgets; aids the First Year Registration process during the months of May and June; and assists the Associate Dean (CAS), Assistant Vice President of Strategic Initiatives and Programs (SA), and the Learning Communities (LC) Associate Director with large scale projects. The LC Program Coordinator works flexibly and independently to anticipate needs and prioritize workloads in evolving work situations. Supervision received: works under the general supervision of the Learning Communities (LC) Program Associate Director. Also receives occasional assignments from the Associate Dean, College of Arts and Sciences and the Assistant Vice President of Strategic Initiatives and Programs, Student Affairs.

Essential Responsibilities and Duties:
Living Learning Communities (LLC) Event Support
• Coordinate all LLC co-curricular events, including input of LLC event information into Salesforce, MyPostings, and listservs. Promptly schedule and pay vendors for event service.
• Aid the Faculty Integration Coordinator (FIC) and Community Director (CD) in coordinating and advertising events and opportunities with other campus areas (e.g. CASA, KIPJ, Outdoor Adventures, Honors Program, Pre-Health Advisor, University Ministry, Dining, etc.) to ensure events are student-centered.
• Be the point of information for all LLC events for the FIC and CD

Transfer Learning Communities (TLC) Event Support
• Coordinate all TLC co-curricular events, including input of TLC event information into Salesforce, MyPostings, and listservs. Promptly schedule and pay vendors for event service.
• Aid the FIC and the Transfer Chair in coordinating and advertising events and opportunities with other campus areas (e.g. CASA, KIPJ, Outdoor Adventures, Honors Program, Pre-Health Advisor, University Ministry, Dining, etc.).
• Be the point of information for all TLC events for the FIC and Transfer Chair.
• In collaboration with CAS Associate Dean, coordinate and convene TLC Faculty Advisors and TLC Themes; participate in trainings and team meetings.

Administrative Support
• Maintain $144,000 LC Budget and reconcile theme budgets monthly by processing reports from Banner, Noetix, and Oracle
• Provide updates to LC leadership
• Meet semi-annually with Student Affairs Budget Manager to parse LC budgets (among themes) and the College of Arts and Science's Faculty Student Interaction Fund (EFSI)
• Process expense reports submitted by Faculty Integration Coordinators, Community Directors, LLC and TLC Faculty Advisors, Facilitating Scholastic Assistants, and LC Associate Director.
• Be informed and knowledgeable of current University policies and procedures.
• Attend weekly staff meetings with LC Office.
• Communicate and coordinate with Information Technology Services in regards to MySanDiego Portal, Banner, and the Customer Relationship Management (CRM) platforms to assist in event registration.

First-Year Registration Support
• Collaborate with the CAS Associate Dean and the Undergraduate Student Coordinator to fill-in when support is needed to:
• Help create summer advising training materials
• Help coordinate with Associate Dean for trainings
• Assist summer advisors with LLC questions
• Work as a team to manage inquiries from parents and students regarding the first-year course registration process, as well as manage LLC waitlist
• Partner to work with ITS to address technical difficulties related to the course registration process
• Help gather and input accurate information regarding placement exams, test scores, student records, and orientation programs
• Serve as liaison for the LC office to stakeholders regarding FirstReg timeline.
• Practice excellent customer service to ensure smooth registration for all incoming students.

Qualifications:
Minimum
• Bachelor's Degree required
• Two to four years of experience in general office required
• Two years of experience in accounting, budget management
• Experience working in Higher Education preferred
Performance Expectations: Knowledge, Skills and Abilites
• Highly organized and motivated.
• Excellent communication skills.
• Excellent use of Microsoft Excel, as well as the ability to learn and use Banner, Noetix, Salesforce, and My San Diego Portal.
• Articulate monthly budgets clearly and comprehensively for faculty.
• Possess the ability to apply various organizational skills in order to prioritize work load effectively, satisfy deadlines under time pressure situations, and work on multiple concurrent tasks.
• Possess flexibility and versatility in order to contribute to evolving work situations.
• Cooperate as a team member with all offices performing duties essential to the achievement of efficient delivery of education.
• Establish and maintain strong working relationships with colleagues, staff, administrators, students, and the general public.
• Possess thorough knowledge of general office practices and procedures.
• Assume responsibility, deal effectively with problems, and exercise independent judgment when making decisions and dealing with diverse personalities and populations.
• Ability to develop and use empathetic listening skills, communicate with clarity and maintain an attitude that conveys respect, assistance, honesty and resourcefulness.
• Ability to provide constructive feedback to faculty, staff, and students during the event planning process to ensure events are student-centered.

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Salary: Commensurate with experience; Excellent Benefits.

The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a 12% retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits

Hours: 37.5 hours per week

Closing date: Open until filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visitwww.sandiego.edu/smokefree.

Click Apply Now to complete our online application. In addition, you are strongly recommended to upload a cover letter and resume to your application profile for the hiring managers' review.If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at hr@sandiego.edu


To apply visit: https://usdebsprod.sandiego.edu/

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