Madison, WI
Oct 07, 2017
Institution Type
Four-Year Institution

JOB NO.: 92328-LI

Work Type: Staff-Full Time


Location: Madison

Categories: Accounting, Finance, Purchasing, Dean, Director, Executive, Development, Alumni Affairs, Event Planning, Program Coordination, Extension, Outreach, Public Engagement, Grant, Research, Contract Management, Health Care, Medical, Social Services, Human Resources, Payroll, Management/Supervisory, Marketing, Public Relations, Office & Administrative Support, Quality, Risk Management and Compliance

Employment Class: Limited

Position Vacancy ID: 92328-LI

Working Title: Division Administrator - Geriatrics and Gerontology

Official Title: ASC DIR, UNSPEC (10)(M96FN)


FTE: 100%

Anticipated Begin Date: NOVEMBER 08, 2017

Term: N/A

Advertised Salary:

Minimum $88,261 ANNUAL (12 months)
Depending on Qualifications

Degree and Area of Specialization:

Bachelor's Degree in business, finance, marketing, health care administration, health sciences, communications or related field. Master's Degree preferred.

Minimum number of years and type of relevant work experience:

Minimum 6-8 years of experience in an academic medical center, health care environment and/or research environment with demonstrated success in the management of complex programs, activities or units. Experience can substitute for education at the Master's level.

Position Summary:

The Division Administrator is responsible for the administrative functions, financial management/planning and operational affairs of the Division of Geriatrics and Gerontology and its service units. The Division Administrator has all the duties and responsibilities of a senior financial manager and a business operations manager for the division. As the senior financial manager of the Division, the Division Administrator is responsible for all areas of the financial planning and management. As the business operations manager of the Division, the Division Administrator is responsible for the overall operations of the Division, which includes support services, facilities, purchasing and inventory, information systems and security, health and safety, compliance, medical education, human resources/academic affairs, clinical and clinical outreach and marketing.

The Division Administrator serves as a senior advisor to the Division Head, providing financial guidance, background information, and management advice and providing counsel to faculty and staff concerning administrative processes associated with patient care, teaching and research activities. The Division Administrator is responsible for the financial analysis and programmatic oversight for the clinical practice, management of the research enterprise, and support of the training programs. The Division Administrator has a high degree of authority and in partnership with the Division Head, directs strategic business, program and policy development and operational planning for the Division. The Division Administrator also serves as the administrative liaison with Division Programs at affiliate sites as well as with the Department of Medicine, the School of Medicine and Public Health (SMPH), and UW Health (UW Hospital and Clinics Authority - UWHCA; and UW Medical Foundation - UWMF) regarding administrative issues. The position has direct reporting to the Director, Business Services of the Department of Medicine; however, it also has routine reporting to the Division Head. The majority of the Department administrative and financial activity resides in the 11 Divisions. The Division Administrator is responsible for all areas of financial planning and management. The Division Administrator is responsible for separate budgetary unit or units and directs the work of others (units includes sections at the University of Wisconsin and off-campus at S. Park and The American Center as well as Regional locations throughout the state and northern Illinois).

UW Department of Medicine is ranked as a leader nationally and internationally in clinical care, research and education. The Division Administrator is responsible for advising and facilitating mandated and/or discretionary faculty activities and requirements. The Division Administrator provides strategic planning, operational management and systematic evaluation and analysis of the same.

Additional Information:

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

All UW School of Medicine and Public Health faculty and staff are responsible for upholding the highest standards for professional conduct and ethical behavior in pursuing the School's missions of patient care, education, research, and service. Professionalism includes: 1) demonstrating honesty, integrity, inclusivity, accountability, and fairness; 2) treating everyone, including patients and visitors, colleagues, staff, and learners, with kindness, compassion, and respect; and 3) making a commitment to altruism in all interactions. Faculty and staff are responsible for personally modeling professional conduct and inspiring and expecting professional behavior by others. The Department of Medicine expects all faculty and staff to abide by these principles of professionalism, and associated laws and university policies, in the performance of their responsibilities.

This position requires an individual who is organized; works well under stress, and can juggle competing priorities and deadlines. The position demands a flexible schedule and the ability to work long hours due to workload and deadlines as necessary. External deadlines are imposed by Sponsored Programs, UW Health, the School of Medicine and Public Health, University and Department. Regularly required to attend meetings and respond to questions outside regular workdays and hours, including weekends. Meetings occur at multiple locations on and off campus and with external stakeholders. This position requires excellent communication skills and awareness of ethical and political ramifications of decisions. A grasp of the overall mission and objectives of the department within the UW School of Medicine and Public Health is essential. The individual must be self-motivated, and able to work collaboratively as well as independently.

The scope of this position has steadily expanded over the years with increased complexity and duties related to the clinical practices, greater scrutiny of over the clinical template and billing processes, newly mandated health care and health care information compliance requirements, greater requirements for physician education and an increased role with the medical centers. The Division Administrator is in a highly visible position, often standing in for the faculty leadership on strategic decision-making forums. The long-term success of the Division is dependent on the Division Administrator overseeing the finance, operations, clinical, research and educational programs of the Division.

Complexity of the position has also increased due to new processes, including: workforce planning, mission-based financing, integrated health system budgeting, fellowship program management, extensive reporting to DOM, SMPH UW and UW Health and hiring process within both UW and UW Health.


Sheri Lawrence
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

To begin the application process please click on the 'Apply Now' button. You will be asked to create a profile and upload a resume and cover letter. You will also be asked to provide contact information for three (3) references as part of your online application.

Additional Link: Full Position Details

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Oct 6 2017 Central Daylight Time

Application Close: Nov 3 2017 11:55 PM Central Daylight Time


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