Clerk, Accounting

Location
Austin, TX
Posted
Oct 07, 2017
Institution Type
Community College

General Statement of Job


Depending on area of assignment, performs a variety of complex clerical, accounting, and bookkeeping duties which may include posting, updating, reconciling, routine auditing, and preparing financial reports. Depending on area of assignment, may interact directly with students and staff providing front-line customer service.



Position Information
Location Multiple Locations Hours Monday - Friday, 8a-5p and occasional after-hours events. Salary Specialist 4.5/115 ($31,200.00 - $36,977.00) FLSA Status Non-Exempt Reports To Supervisor or Manager Criminal Background Check Pre-employment criminal background checks are required for all Staff and Faculty positions. Pre-employment urinalyses drug screens are also required for all top candidates considered for positions in ACC's College Police department.

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

  • Verifies and edits various accounting reports.
  • Researches banking, student accounts, or billing transactions for accuracy utilizing online resources when possible to resolve discrepancies.
  • Reconciles accounts.
  • Audits invoices and payment transactions for accuracy.
  • Compiles data and prepares reports.
  • Serves as a liaison to vendors and departments.
  • Conducts research in relation to invoices, general ledger entries, or other issues.
  • Provides assistance with special projects as required.
  • May process billings for sponsors and auxiliary accounts, and verifies sponsor agreements and wavier exemptions.
  • May process cash, check, credit card, debit card, electronic payments, or refunds following proper cash handling/accounting procedures.
  • May assist in fiscal year closings.
  • May need to communicate Austin Community College (ACC) policies/procedures, related government guidelines, and eligibility for ACC parking permits/bus passes to end-users or vendors including, but not limited to, deadlines.




  • Knowledge

    Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

    • Principles and practices of clerical accounting, auditing, and bookkeeping.
    • Various types of filing systems.
    • Office practices, procedures, and equipment.




    Skills

    Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

    • Maintaining an established work schedule.
    • Effectively using interpersonal and communications skills, including tact and diplomacy.
    • Effectively using organizational and planning skills with attention to detail and follow-through.
    • Maintaining confidentiality of work-related information and materials.
    • Establishing and maintaining effective working relationships.
    • Depending on area of assignment, cash handling skills.




    Technology Skills

    • Use a variety of spreadsheet, word processing, database, and presentation software.




    Required Work Experience

    • One year related work experience.




    Required Education

    • High school diploma or educational equivalent.




    Preferred Education

    • Associates degree.




    Special Requirements

    Licenses/Certifications; Other

    • Assignment in the Cashier Services Department requires a valid Texas Driver's License and reliable transportation for local Austin area travel.




    Physical Requirements

    • Work is performed in a standard office or similar environment.
    • Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
    • Occasional lifting of objects up to 10 pounds.




    Safety

    • Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.




    ACC Benefits Overview

    Full-time Faculty and Staffing Table employees who work in full-time and/or part-time positions at the College are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short and long term disability, retirement plans and AD&D.

    ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by Federal law.



    Disclaimer

    The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.


    Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

    PI99720926