Director of Fiscal Operations

Location
Fayetteville, AR
Posted
Oct 07, 2017
Institution Type
Four-Year Institution


Posting Number NC894P

Quick Link for Posting http://jobs.uark.edu/postings/22992

Working Title Director of Fiscal Operations

Position Number 16409

Department Art

About the University

Founded in 1871 as a land grant institution, the University of Arkansas is classified by the Carnegie Foundation among the top two percent of universities in the nation with the highest level of research activity. Ten colleges and schools serve more than 27,100 students with more than 200 academic programs. University of Arkansas students earn nationally competitive awards at an impressive rate and represent 50 states and more than 120 countries.

Located in the stunning Ozark Mountains of Northwest Arkansas, Fayetteville is home to the University of Arkansas campus, known for its spectacular views and ample green spaces. Fayetteville is considered one of the country's finest college towns, and the surrounding northwest Arkansas region is regularly ranked one of the best places to live in the U.S. Some of the nation's best outdoor amenities and most spectacular hiking trails are within a short drive of campus.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.



About the College/Department

About the College:

The J. William Fulbright College of Arts and Sciences is the largest and most academically diverse unit on campus with 3 schools, 16 departments, and 43 academic programs and research centers. The college provides the core curriculum for all University of Arkansas students and is named for J. William Fulbright, former university president, and longtime U.S. senator.

The University of Arkansas is committed to providing an educational and work environment in which thought, creativity, and growth are stimulated, and in which individuals are free to realize their full potential. The J. W. Fulbright College of Arts and Sciences promotes these ideals and welcomes applicants who foster an inclusive environment through an open exchange of voices and ideas from populations of diverse backgrounds.

About the School:

The School: The School of Art has more than 400 majors in the areas of Art History, Art Education, Ceramics, Drawing, Painting, Photography, Printmaking, Sculpture and Graphic Design and offers the following degrees: B.F.A. in Studio Art, B.F.A. in Art Education, B.F.A. in Graphic Design, B.A. in Studio Art, B.A. in Art History, and M.F.A. in Studio Art. The School is composed of 39 faculty and staff members. The School of Art has an innovative Foundations curriculum, an active visiting artist program, the Fine Arts Center Gallery, the student-run sUgAR gallery and has a professional relationship with the Crystal Bridges Museum of Art in Bentonville, Arkansas.

About the Community:

Fayetteville frequently receives accolades as one of America's best places to live, by such publications as Forbes, Kiplingers, and Business Week. The area is home to an active local arts community, Crystal Bridges Museum of American Art and 21C Museum, and continues to grow as a destination for art and a hub for artists. For more information visit:



Department Home Page art.uark.edu

Job Type Staff

Summary of Job Duties

The Director of Fiscal Operations is responsible for the effective management of fiscal operations and budget of the School of Art. This position reports to the Director of the School of Art and the Senior Director of Finance and Administration in Fulbright College. The Director works closely with the Director of the School of Art, the Senior Director of Finance in the Fulbright College, and other members of the executive team to review, evaluate, and improve the fiscal operations budgetary processes. Ongoing analysis of the operations budget, reporting on its status, and related research are core responsibilities. The Director offers fiscal operations budgetary guidance, makes recommendations as new programs and initiatives are being developed, and participates in the implementation of changes.

Responsibilities of the position include financial planning, budgeting, forecasting, and analysis. The Director prepares regular and ad hoc reports of budget versus actual expenses and provides reporting, tracking, and assessment of annual operating budget processes, as well as identifies funding sources. The Director ensures that all financial transactions are processed accurately and promptly. This position is responsible for developing and implementing training for individuals who have responsibility for preparing and monitoring budgets and regularly explains budget policies and procedures.

The Director of Fiscal Operations supports and advises the Director of the School of Art and the Senior Director of Finance in the Fulbright College in the oversight and management of the funding sources for staff and faculty hires. The Director is a financial planning and analysis professional who will be responsible for leading strategic payroll and capital budgeting initiatives at the School of Art by developing, implementing, and monitoring the School's payroll and capital budgets.

The Director works with the Program Heads and Administrators in the development of payroll budget and ensures all positions are funded positions before the hiring process begins. The Director ensures that the funding sources for the payroll budget model are aligned with the strategic goals of the School of Art. The Director advises Program Heads and Endowed Chairs on available funds to continue to support staff and faculty. The Director will work with the Office of Development and External Relations in the Fulbright College to ensure spending guidelines for privately supported, endowed funds are being followed. The Director manages the annual payroll budget cycle process and coordinates all required Basis entries.

The Director will oversee the scholarship program and manages the annual budget for awards given to individual students. The scholarship administration process includes assisting in setting scholarship budgets for departmental areas, overseeing the rolling offer process for incoming students by partnering with administrative staff and faculty, ensuring compliance with departmental and university financial aid guidelines, tracking student's academic progress in regards to scholarship requirements, and shepherding each award through two stages of the university scholarship processing system. This position will perform other duties as assigned.

The University is especially interested in candidates who can contribute to the diversity and excellence of the academic community.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.



Minimum Qualifications: Please ensure that all relevant application materials include details addressing the minimum qualifications. Applicants not meeting the minimum qualifications will be disqualified from consideration.
  • Bachelor's degree from an accredited institution of higher education conferred by the start of employment
  • At least four years of experience in fiscal operations or a related field

Applicable equivalencies may be considered on the qualifications listed above.

  • At least two years of demonstrated experience managing and administering a student scholarship offer and award process, as well as donor funding reports
  • At least two years of experience in financial management in a higher education environment
  • At least two years of demonstrated experience improving the efficiency and maximizing resources of operations in a higher education environment


Does this job require any license(s)/certification(s)? No

If yes, please specify

Preferred Qualifications
  • Master's degree in business administration from an accredited institution of higher education


Knowledge, Skills and Abilities (KSAs)
  • Knowledge of financial planning, budgeting, forecasting, and analysis
  • Knowledge of privately supported, endowed funds
  • Knowledge of capital budgeting initiatives
  • Knowledge of the University of Arkansas BASIS system
  • Knowledge of scholarship administration processes in higher education
  • Knowledge of the Microsoft Office Suite
  • Excellent communication skills
  • Ability to develop and implement training programs


Physical activities associated with this position

The following physical activities are associated with the position and will be performed with or without an accommodation. All individuals are encouraged to apply.

Occasionally

  • Feeling
  • Grasping
  • Standing
  • Walking

Frequently

  • Manipulate items with fingers, including keyboarding

Constantly

  • Hearing
  • Repetitive motion
  • Sitting
  • Talking

The worker is required to have visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes.



Physical Conditions None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Work Schedule Monday - Friday 8:00 a.m. - 5:00 p.m.

Overtime Eligible No

Is this position weather/event essential? If yes, the employee in this position will report to work at the scheduled time when the University is closed due to inclement conditions. No

Work Location/Building Fayetteville Campus - Fine Arts Building

Benefits Eligible Yes

Appointment Percent 100

Salary Competitive and Commensurate with Experience and Qualifications

Does this Position require a Motor Vehicle Reports Check? No

Does this position require a background check? Yes

If yes, please specify
  • Criminal background check
  • Sex offender registry check


Does this position require a substance abuse test? No

Pre-employment Screening Requirements

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.





Posting Detail Information

Future Open Date

Close Date 10/21/2017

Open Until Filled No

Anticipated Start Date

Anticipated End Date (for temporary appointments)

Recruitment Contact Information

University of Arkansas Human Resources
ADMN 222
(479) 575-5351
Askhr.uark.edu

All application materials must be uploaded to the U of A's employment system at jobs.uark.edu. Please do not send to listed recruitment contact.



Special Instructions Summary

Applicants must submit a resume and a cover letter/letter of application. A list of three professional references (name, title, email address, and contact number) willing to provide letters of reference will be requested during the application process. Letters will be requested from the references provided for all finalists selected for an interview.

Women and minorities are encouraged to apply.



Hiring Location 222 Administration Building Fayetteville, AR 72701.

EEO Statement

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race/color, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.



Internal Posting No

City, St. Fayetteville, AR




Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have at least two years of experience managing and administering a student scholarship offer and award process, as well as donor funding reports?
    • Yes
    • No
  2. * Do you have at least two years of experience in financial management in a higher education environment?
    • Yes
    • No
  3. * Do you have at least two years of experience improving the efficiency and maximizing resources of operations in a higher education environment?
    • Yes
    • No


Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. Proof of Veterans Status

PI99716631