Museum of Fine Arts Administrative Assistant (Part-Time)

Location
Tallahassee, FL
Posted
Oct 07, 2017
Institution Type
Four-Year Institution

Job ID: 42464

Full/Part Time: Part-Time

Regular/Temporary: Regular

Apply On Or Before: 10/19/2017



Department

The Museum of Fine Arts (MoFA) at Florida State University hosts a full spectrum of programming year-round with a goal of enriching the university and the community by expanding the understanding of historical and contemporary art. The scope of MoFA’s offerings ranges from the vigorous art of regional artists and students to presentations by international artists.

Responsibilities

Responsible for requesting goods and services to be purchased and ensures prompt payment. Serves as department budget manager responsible for reconciling accounts and processing deposits and disbursements. Arranges travel and creates travel authorizations and expense reports for travelers.
Serves as departmental HR representative responsible for hiring employees and volunteers. Responsible for entering and updating faculty assignments annually into appropriate University systems.
Prepares correspondence, reports, and forms. Responsible for completing general administrative work for the department including sorting and distributing mail, maintain calendars and schedules, providing information to callers and guests, ordering office supplies, and maintaining contact lists. Assists with organization and oversight of Museum of Fine Arts events. Assist with writing, editing, and submitting grant proposals.
Assists with inventory and manages building security and access.

Qualifications

High school diploma is required. Two years of experience is preferred.
Previous experience bookkeeping, working in an office setting is required.
Experience working with Microsoft Office Suite, to include Word, Excel, and Outlook.

Preferred

Experience with OMNI purchasing, travel, and HR modules and University purchasing card and travel processes. An extreme attention to detail especially in terms of budget reconciliation is also preferred.

Anticipated Salary Range

Low $20"s,Commensurate with experience.

Pay Plan

This is an USPS (University Support Personnel System) position.

Schedule

20 hours per week between the hours of 9:00-4:00pm Monday-Friday

Criminal Background Check

This position requires successful completion of a criminal history background check.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf

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