Human Resources Coordinator, HRIS

Location
Ypsilanti, MI
Posted
Oct 06, 2017
Institution Type
Four-Year Institution
General Summary: This classification provides support to the University Human Resources (UHR) Division and is responsible for performing specialized administrative and general professional level human resources activities. Positions allocated to this classification will perform work in at least two of the following functional areas: benefits, compensation, classification, employment, employee/labor relations, HRIS, organization development, learning, recruitment, recordkeeping, and talent acquisition. This includes working with related federal laws including but not limited to the Fair Labor Standards Act (FLSA), Affordable Care Act (ACA), Americans with Disabilities Act (ADA), Family Medical Leave Act (FMLA), Public Employment Relations Act (PERA), and the Freedom of Information Act (FOIA). Some positions may also perform work in human-resources-related programs such as affirmative action, equal employment opportunity, and unemployment compensation. Principal Duties and Responsibilities: Perform a wide variety of professional, technical, administrative, and office support duties.

May coordinate the in-take process of new hires/rehired employees.

Enter, update, and/or retrieve information from various automated human resource systems and traditional recordkeeping systems.

Establish, maintain, and update UHR databases and generate human resources reports.

May research, compile and analyze data for special human resources projects and reports.

Answer/resolve human resources-related inquiries, providing internal and external customers with complete and accurate information based on University policies and procedures.

May originate, compose, and prepare letters, action forms, and other correspondence.

Coordinate and oversee human resources record-keeping.

May coordinate budget billing and reconciliations including budget transfers.

Perform other duties as assigned. Supplemental Information: The HR Coordinator, HRIS is responsible for the following:
  • Enters, updates and/or retrieves information from various automated Human Resources systems and traditional record keeping systems.
  • Creates, maintains and updates HRIS databases, when necessary.
  • Answers/resolves Human Resources data related inquiries, providing internal and external customers with complete and accurate information, based on University policies and procedures.
  • Supports Human Resources, Academic Human Resources and Payroll by performing routine data entry and maintaining quality and consistency of Human Resources data in compliance with current Human Resources standards and guidelines, in order to meet payroll processing deadlines, in the campus ERP system.
  • Reviews personnel action forms for all temporary, regular and academic employees, for accuracy and proper authorization.
  • Assists with data audits when requested.
  • Imaging and indexing documents in the University's imaging application.
  • Coordinates requests for review of personnel files.
  • Participates/supports pursuing HRIS initiatives.

Additional highly preferred qualification:
Previous high volume data entry experience in a Human Resources setting.

ECLS: AH
GRADE: CDEA1 Qualifications: Bachelor's degree, preferably in Business Administration, Human Resource Management, or related behavioral science field, or eight years' work experience or the combination of education and work experience that enables the performance of all aspects of the position is required.

Working knowledge of Human Resources principles and practices, typically acquired through at least one year of work experience in a Human Resources related position or through the combination of graduate course work or related internship experience is required.

Detailed-oriented with strong organizational and project management skills is required.

Ability to prioritize and work simultaneously on multiple projects, adhering to budgets and deadlines is required.

Excellent communication and customer service skills, and the ability to interact positively and effectively with a diverse group of applicants, candidates, hiring authorities and others is required.

Personal computing skills, including working knowledge of word processing and statistical and data base management software applications is required. (Knowledge of Microsoft, Access, Word and Excel is required). Proficiency with Crystal or Argos report-writing tools, and Banner ERP is preferred.

Familiarity with the Affordable Care Act, Fair Labor Standards Act, and EEO laws and regulations is preferred.

Must maintain confidentiality and handle sensitive documents and information with appropriate discretion and sense of urgency.

Experience working in a unionized environment is preferred.

PI99710890