Procurement Agent II

Location
Gainesville FL
Posted
Oct 06, 2017
Institution Type
Four-Year Institution
Classification Title:

Procurement Agent II

Job Description:

Analyzes requisitions checking for proper descriptions, vendor, account numbers and justifications.  Reads/edits vendor-provided contracts included with requisitions.  Ensures requisitions are in compliance with UF purchasing regulations and policies, relevant State and Federal purchasing rules and best business practices.  Reviews sole source forms prior to Associate or Director approval.

Edits, researches and helps draft specifications for Invitations to Bid (ITB) for annual contracts and one-time purchases exceeding the UF regulation bid level.  Researches potential vendors (including small and disadvantaged businesses) for ITB response.  Assists in identifying opportunities for annual contracts.  Confers with using departments regarding current and future requirements and recommends appropriate acquisition method.  Solicits and evaluates vendor price quotations.  Opens and analyzes ITB.  Participates in vendor business review meetings.

Promptly answers phone and email inquiries from university personnel and vendors concerning general purchasing questions, purchasing policy, best practice, bid specifications and resolving purchase-order or requisition-related issues.  Maintains high level of customer service for customer departments. 

Maintains expertise in assigned commodity areas by attending courses and workshops, visiting vendor facilities and engaging with university stakeholders, technical representatives, manufacturer’s representatives and sales staff.  Reviews purchasing trade publications, newsletters and journals, attends professional purchasing association functions to keep up-to-date on new trends, market conditions and improvements to purchasing techniques/procedures.

Performs other duties as assigned by Senior Associate Controller, Director and Associate Director of Purchasing

Advertised Salary:

$33,000 - $48,000 commensurate with experience

Minimum Requirements:

Bachelor’s degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications:

Degrees in Business, Public Administration or Supply Chain Management are preferred.  Professional procurement/purchasing certification (ISM, NIGP) is preferred and encouraged within two years of position assignment.  Strong communication skills - both written and oral.  Creative problem solving skills.  Previous buying experience of services.  Strong customer services skills.  Strong computer skills:  MS Office suite.

Special Instructions to Applicants:

Must enjoy working in a team environment and being a team player.  Should have an interest in learning about public procurement, mitigating risk and reducing cost to obtain best value.  Able to handle multiple priorities.  Understands impact of daily routine work on larger processes.  Strong communicator.

In order to be considered, you must upload your cover letter and resume. 

Application must be submitted by 11:55 p.m. (EDT) of the posting end date.

Health Assessment Required: No