OFFICE OPERATIONS ASSOCIATE

Location
Madison, WI
Posted
Oct 06, 2017
Institution Type
Four-Year Institution


JOB NO.: 103173-US

Work Type: Staff-Full Time

Department: FP&M/TRANS SERV/APPEALS


Location: Madison

Categories: Office & Administrative Support, Transportation Services

Employment Class: University Staff-Ongoing

Position Vacancy ID: 103173

Working Title: OFFICE OPERATIONS ASSOCIATE

Official Title: OFFICE OPER ASSOCIATE(16160)

Hiring Department: A718345-FACILITIES PLNG AND MGMT/TRANS SERV/APPEALS

FTE: 100%

Term: This is an Ongoing appointment

Advertised Salary:

Minimum $15.50



Job Summary:

Under the general supervision of the Appeals/Special Events Supervisor, this position provides front line customer service/transportation information to over 60,000 faculty, staff, students, and over six million visitors to the campus each year. Activities include tasks performed in the appeals office and front-line customer service (in-person, on the telephone and by mail) for a variety of parking programs, policies, and processes. Program responsibilities include daily management of the Appeals Office, processing appeals from citations issued by Field Services and University of Wisconsin Police Department personnel. Research license information and vehicle registration suspensions. Ensure efficient and appropriate customer service: interpret and explain Transportation Services policies/procedures. This requires extensive knowledge of complex transportation policies and procedures to ensure accurate and timely information is relayed to the customer. The position requires proficient customer service skills to handle a large volume of contacts, difficult and stressful interactions, and delivery of "bad news" (difficult decisions/information) to demanding customers. This position is also responsible for updating computer databases and spreadsheets with accurate citation information, customer contact information, suspensions and satisfactions and processing transactions accurately. This position is responsible for providing a high level of customer service and a positive image representing the Transportation Services Department and the University. This position functions closely with other Department staff, working as a team, and providing consistent and high quality function and interpretation of Transportation business policies.

The University of Wisconsin-Madison and Transportation Services, is committed to the highest standards of customer relations and principles towards customers, fellow staff, students, and visitors. Staff will serve as role models by practicing exemplary behaviors when working with customers and fellow staff members.



Schedule Comment:

Monday through Friday, 7:45 a.m. to 4:30 p.m., 45 minute unpaid break.



Contact:

Dawn Bierman
dawn.bierman@wisc.edu
608-265-4057
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )



Instructions to applicants:

Please click on the "Apply Now" button to start the application process.

Applicants will be asked to upload a resume and cover letter.

Starting pay is based on experience and qualifications, with a minimum starting rate of $15.50 an hour.

Your cover letter should address your qualifications as they pertain to this position including your work experience in the following, if applicable:
1. Oral communication and interpersonal skills.
2. Database management, word processing, and spreadsheet software.
3. Ability to produce quality work, of considerable complexity, in a timely and efficient manner.



Additional Link: Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.



Advertised: Oct 5 2017 Central Daylight Time


Application Close: Oct 19 2017 11:55 PM Central Daylight Time

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