Administrative Supervisor

Oct 06, 2017
Institution Type
Four-Year Institution


Job Description Summary:

The Office of Faculty Affairs is responsible for all matters related to the life cycle of a GW faculty member, including recruitment and hiring, orientation of new faculty and department chairs, promotion and tenure criteria, and part-time faculty support and development.

The Administrative Manager serves as the chief administrator to the Executive Director of Faculty Personnel providing routine administrative supervision of daily staff operations. Additionally, the Manager serves as an advisor to, and representative of, the Executive Director for administrative leadership in planning, resource management, finance, communications, and faculty recruitment.

Job Responsibilities:

Responsible for providing full supervision for two or more administrative functions within the department. Formally plans, assigns, directs, and coordinates the work of these functions.

Serves as the chief administrative liaison to University offices and other internal contacts include administrators, faculty, and staff.

Assists in the development of the office budgets in collaboration with Finance Director to include maintenance; maintains appropriate paper and electronic records of payments, accounts, reimbursements, etc.; reviews and processes all related invoices, letters, payments, etc. and communicates with appropriate university offices whenever necessary

Acts as a point of escalation for incoming calls and emails; Serves as back-up to answer and direct incoming calls to appropriate parties promptly and efficiently; communicates and handles incoming and outgoing electronic communications as appropriate; coordinates with internal and external parties; answers inquiries from University faculty/staff to general public; and sorts incoming and outgoing mail as necessary;

Supervises and backs-up Recruitment Partner with formal PA7 User Training for hiring managers and user support; provides advice and support for developing PA7 training materials, user guides, and communications.

Establishes procedures and manage day-to-day administrative and financial activities in accordance with established policy guidelines and overall needs of the office.

Maintains continuity among teams by documenting, developing solutions and communicating actions, irregularities, and continuing needs.

Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.

Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning tasks logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED plus 4 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Experience in an academic environment is desired.

Proficiency in Microsoft Office Suite; Prior experience with BANNER and PeopleAdmin Applicant Tracking is desired.

Demonstrated, keyboarding/typing skills to create nearly verbatim transcription of interviews/meetings.

Excellent writing and verbal communication and organizational skills.

Ability to work independently with minimal supervision; initiative in creating processes for more efficient workflow.

Ability to multi-task, work well under pressure.


Campus Location: Foggy Bottom College/School/Department: Academic Affairs Family Administration Sub-Family Administrative / Operations Stream Management Level Level 1 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Mon- Fri 9:00 - 6:00 Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S006725 Job Open Date: 10/06/2017 Job Close Date: 10/13/2017 If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).
  1. * What is your expected salary range?
    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

    Documents needed to Apply
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents


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