Slavic Serials Receiving and Maintenance Specialist

Oct 05, 2017
Institution Type
Four-Year Institution

Stanford University

Slavic Serials Receiving and Maintenance Specialist

Job Number:

Job Purpose:

The Slavic Serials Receiving and Maintenance Specialist reports to the Serials Receiving Operations Manager and supports print and digital serials primarily in Slavic languages. This position covers all aspects of receipt and maintenance of serial records to insure accurate, efficient, and timely online receipt and claims of journals, newspapers, and other serials. The incumbent is responsible for setting up serial control records, receiving and claiming serial issues, identifying format changes from print to digital, and ensuring that bibliographic and holdings data are accurately represented in the library discovery environment. Also searches and loads records into local system or creates brief records in MARC format, evaluates and resolves associated bibliographic and complex holdings problems for transfer of serials to off-site storage, and works closely with external service providers, including foreign and domestic vendors, publishers, and content providers.

Core Duties:

  • Receives incoming Slavic serials materials and sets up serial control records in local system following established written procedures
  • Investigates and resolves complex receipt problems and maintains serial bibliographic records, holdings data, and serial control records
  • Performs reconciliation for title changes, including updating serial control records and moving order records
  • Makes necessary updates in the serial control record using in-depth knowledge of serial publication patterns, functions of the serial control module, and standards of the MARC holdings record
  • Claims missing issues and evaluates responses from suppliers to determine appropriate action
  • Works closely with Metadata Serials Cataloger and other Acquisitions Units, Data Control, and Branch Serials staff
  • Assists in training new hires and current staff
  • Trouble-shoots all functions of the serial control module
  • Performs other duties as assigned according to operational need

    Minimum Education and Experience Required:

  • Two-year college degree plus two or more years of experience in an academic library, or equivalent combination of education and relevant experience

    Minimum Knowledge, Skills, and Abilities Required:

  • Highly proficient in Russian and working knowledge of other Slavic languages
  • Demonstrated interpersonal and organizational skills
  • Ability to communicate library policy
  • Ability to apply judgment in choosing procedures and evaluating alternatives
  • Knowledge of Library of Congress call number system
  • Demonstrated experience in using judgment and initiative to analyze and recommend new procedures
  • Demonstrated computer literacy with communication software such as email
  • Demonstrated ability to perform detailed tasks accurately and efficiently

    Other Relevant Minimum Knowledge, Skills, and Abilities May Include:
  • Demonstrated experience using an integrated library system; working knowledge of Sirsi/Dynix Symphony preferred
  • Experience in an academic library
  • Demonstrated ability to effectively search bibliographic utilities (OCLC)
  • Reading knowledge of an additional non English, Western European language

    Physical Requirements:
  • Ability to push a cart weighing up to 650 lbs. that requires an initial push force up to 70 lbs
  • Ability to work in an environment that is dusty and or moldy
  • Ability to lift books that are up to 10 pounds
  • Ability to kneel and reach
  • Must be able to stand for many hours

    Work Standards:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

    Standard Hours for this position: 40-hour workweek, start and end times to be agreed upon with Supervisor

    Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Job: Library

    Location: University Libraries
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

  • Similar jobs

    Similar jobs