Business Manager I (College of Arts & Sciences)

Manhattan KS
Oct 05, 2017
Institution Type
Four-Year Institution

General Description of Position:

The Arts & Sciences Dean's office is seeking applicants for a Business Manager.  This position MANAGES the Arts & Sciences Central Shared Service Center by overseeing the staff performing the human resources and budgt/accounting activities for the units assistned to the Center.  Serves as the Centers contact for all budget, grant and audit matters.    

Information about the Department:

This position is located in the College of Arts and Sciences Central Shared Service Center.  The College of Arts and Sciences is the intellectual heart of Kansas State University.

The Center reports directly to the College of Arts and Sciences Deans office and provides budgeting and accounting services to four units within the College and oversees human resource services to six units within the College.  These units include American Ethnic Studies; Art; Biochemistry and Molecular Biophysics; Chemistry; Geography; Sociology, Anthropology and Social Work.

Diversity and Inclusion:

Kansas State University embraces diversity, and promotes inclusion in every sector of the institution. The university actively seeks candidates whose commitments and contributions will advance the University's commitment to the Principles of Community.

Job Description:

The successful candidate:

·Manages the College of Arts and Sciences Central Shared Service Center by overseeing the staff performing the human resources and budget/accounting activities for the units assigned to the Center.  

·Serves as the Centers contact for all budget, grant and audit matters.

·Reconciles all Center accounts to the university financial information system (FIS) reports on a monthly basis and contacts appropriate personnel to correct discrepancies.

·Works directly with and advises the Department Heads, supervisors, managers and staff in the units assigned to the Centers to assure all human resources functions and budgeting/purchasing/accounting operations are in compliance with Federal, State and University regulations, statutes and policies.  

·Develops and implements policies and procedures for efficient functioning of the accounting and human resource operations of the Center.

·Serves as the Centers grant specialist. 

·Provides appropriate advice and financial status reports to the Directors/Department Heads/Chairs of the units assigned to the Center.

·Prepares or oversees the preparation of these financial reports to include but not limited to cash forecasts, revenue estimates and expenditures, revenue, budget status.  

·Initiates internal audits to ensure that all standard accounting, management, and human resources practices are consistent with federal, state, and university regulations, guidelines, policies and procedures, and demonstrate adequate internal controls for the Center's human resource and accounting functions.

·Supervises the processing of all accounting documents for the units reporting to the Center.  This requires the knowledge of all Federal and State policies and procedures and generally acceptable accounting procedures for all purchasing and travel performed by the units assigned to the Center. 

·Provides direct supervision and advice to the Human Capital Specialist who manages the unit's human resources policies and procedures, payroll and appointments to the units.

Required Minimum Qualifications:

Bachelors degree and three to five years of relevant experience.

Preferred Qualifications:

·Five years of experience in higher education accounting and/or human resources.

·Knowledge of Federal, State and University accounting methods.

·Knowledge of Federal, State and University human resource regulations, statutes and policies.

·Knowledge of budget, inventory and procurement practices and procedures. 

·Have excellent organizational skills as well as the ability to determine priorities and work unsupervised. 

·Ability to maintain total confidentiality in regards to budget and salary information. 

·Ability to read, comprehend and apply pertinent laws, rules and regulations.

·Ability to detect and reconcile discrepancies in financial records.

·Ability to train university support staff and student employees.

·Ability to advise employees on University and College policies and procedures.

·Ability to establish and maintain effective working relationships with coworkers and representatives of other departments and agencies.

·Ability to communicate effectively both verbally and in writing with a diverse group of people, both on and off campus.

Special Instructions to Applicants:

Submit application, letter of interest and resume. Applicants will need to upload a cover letter addressing qualifications and skills related to the position, a resume or curriculum vita listing education and employment history and three professional references including name, address, phone number (cell number if appropriate) and email address. Questions about the position can be directed to the Arts & Sciences Dean’s office at 785-532-0343.

Screening of Applications Begins:

Screening begins October 18, 2017.

Salary Range / Pay Rate:

$46,534 to $74,455


Please note: the minimum salary for this position is $46,534. Actual salary will be determined based on the candidate's experience, education, internal equity and departmental funding. Salary offers are typically made between the minimum and midpoint of the salary range. The range indicated includes both the typical hiring range and potential future progression.

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer of individuals with disabilities and protected veterans and actively seeks diversity among its employees. 

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.